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Power Platform Community / Forums / Power Automate / SharePoint Approval - ...
Power Automate
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SharePoint Approval - Multiple Approvers

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Posted on by 17

I am trying to build out a power automate workflow where a file or list item in SharePoint is sent to multiple approvers (could be anywhere from 5-25 people) that need to:

  • Review the document
  • approve or reject document and
  • apply comments on the approval.

I have a basic understanding and knowledge of building out approval workflows. However, I am struggling because this approval process also needs to document who approved/rejected and what the approver or rejectors comments were within SharePoint.

 

Currently, it does not show all approver names or who commented on what. I have added the outcome, approver name, and comments to the fields within SharePoint but its not showing how I want it to. Basically I want it to say: John Smith rejected the approval because [rejectors comments from the approval workflow here]. This works if there is 1 approver but not if there are 5+.

 

Any help would be greatly appreciated

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  • Verified answer
    v-mengmli-msft Profile Picture
    Microsoft Employee on at

    Hi @Courtb86 ,

     

    The first thing you need to make sure of is to check your approval type, if you want to get multiple responses from multiple people in one approval, the approval type should be is 'wait for all responses'. 'Assigned to ' are those responsible for approval.

    vmengmlimsft_0-1699321196446.png

     

    On the basis of getting multiple reponses, 'create item' action will enter 'apply to each' action when you quote the dynamic content of the approval.

    vmengmlimsft_1-1699321536620.png

     

     

    Finally you need to check that you are using the correct dynamic content as some data is too long to be created into the SP.

    approved/rejected and comments:

    vmengmlimsft_2-1699321731528.png

     

     

    Thanks for reading!

    Rimmon

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