Skip to main content

Notifications

Announcements

Welcome to the Power Platform Communities
Check out the New Agent Creator Community
News and Announcements icon
Community site session details

Community site session details

Session Id :
Power Platform Community / Forums / Power Automate - Building Flows / When a planner task is...
Power Automate - Building Flows
Suggested answer

When a planner task is overdue, send email to specific members

(1) ShareShare
ReportReport
Posted on by atha_anto 24
Hello everyone, 
 
I would like to create a flow in which when a task expires (becomes overdue), an email is sent to some people that I have predetermined.
 
Ideally I would like the email that is sent to be sent the moment the task expires and becomes overdue.
 
If this is not possible, I would like a frequent check for expired tasks (every hour or so) and for each task only one email to be sent. I wouldn't want to have an email about the same task sent over and over every hour that the check is done.
 
I don't care about assignee. I just want to be informed, when a task is overdue.
Categories:
Business Process Flows
  • atha_anto Profile Picture
    atha_anto 24 on at
    When a planner task is overdue, send email to specific members
    Hello, thanks for your quick reply.
     
    Can you show me at the power automate how i can do it please?
  • Suggested answer
    Michael E. Gernaey Profile Picture
    Michael E. Gernaey 43,216 Super User 2025 Season 1 on at
    When a planner task is overdue, send email to specific members
    Hi
     
    You would need the following
     
    1. A SharePoint list or Other Table (from other background) where you would Track the tasks you have already sent a reminder.
    2. Permission to the Tasks to be able to loop through them and check their status
    3. A Scheduled flow that runs every 1 hour
     
    Scheduled Trigger (1) hour
    Get Planner Tasks
    The below steps would be inside an Apply to each that you would use, AFTER the Get Planner Tasks Action so you can compare them to the Stored "did I already notify on this one")
    --Check if its overdue
    --Check if you already send an email
    --if not send it
     
    Depending on where you track all of this, like in SharePoint, you would us the Get Items and filter it based on details of the Task to see if it already was reminded. If the length of the Get Items = 0 then you didn't so send it. If its 1 then you did dont send it.
     
     
    If this helped please marked as the Answer
     

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

News and Announcements

Welcome to the Power Platform Communities
Check out the New Agent Creator Community

Quick Links

Michael Gernaey – Community Spotlight

We are honored to recognize Michael Gernaey as our June 2025 Community…

Congratulations to the May Top 10 Community Leaders!

These are the community rock stars!

Announcing the Engage with the Community forum!

This forum is your space to connect, share, and grow!

Leaderboard >

Last month Overall leaderboard

Featured topics

Start and wait for an approval action

Product updates

Microsoft Power Platform Community release plans