Email to Submitter of Forms

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Posted on by richardsharma

Hi,

Looking for some assistance please.

I have a flow that does the following:

1. When a form is submitted (Trigger)

2. Post a message on our MS Teams channel

3. Create a Task (Planner)

4. Update Tasks Details with contents of the form as notes

5. Send an email notification to the submitter of the form and our shared mailbox

Secondary flow consists of:

1.When a task is completed (Trigger)

2. Get Task Details

3. IF "Insert Label" is true, then to send out an email based on this condition

Desired outcome:

We would like this email to be sent to the submitter instead of the Power Automate owner or Created By (Also Flow Owner). The problem is that this information is not parsed or stored anywhere since it is its own flow isolated from the first one. The only place this email address of the user is stored is within the first line of the notes field.

Please see screenshots of both flows, is there anyway this can be achieved?

Thanks,

Richard

Categories:

Building flows

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ManishSolanki 15,091 Super User 2025 Season 2 on at

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Hi @richardsharma

To extract the email address from the task's description, you could write an expression. After "When a task is completed" trigger, pls add "Get task details" action and pass the Id from the trigger action.

Add a compose action with an expression to extract email from the first line of task's description

trim(first(split(trim(outputs('Get_task_details')?['body/description']),decodeUriComponent('%0A'))))

The output of the compose action gives the email address of the submitter.

If this helps & solves your problem, please remember to give a 👍 and accept my solution as it will help others in the future.

Thanks

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richardsharma 16 on at

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Hi Manish,

Absolute legend, thank you heaps!

Regards,

Richard

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