How to send email notification with attachment when new item added.

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Posted on by Gtilam

Dear Experts,

I would like to create a flow for sending email notification with attachment when new item added.

I can put Name, Created field on the email body, but not attachment.

May I have advise how can I send an email with all attachments ?

Thank you

Kevin

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Jay-Encodian 2,920 on at

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Hi Kevin,
The attachment's array is expecting two pieces of data:
Attachment Name: (String) the filename of the attachment
Attachment Content: Base 64encoded representation of the file to be attached
There are loads of flow actions which can be used to obtain the 'Attachment Content', I've used the 'Get File Content using path' action... but there are lots more.
I've attached an example flow which is triggered when a new document added to a library, the file is converted to a PDF document (Using the Encodian flow action) and attached to an email.

Hope this helps

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Jay-Encodian 2,920 on at

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Hey @Gtilam,
You need to provide two pieces of data to add an attachment:
Attachment Name: (string) the filename of the attachment
Attachment Content: A Base64 encoded representation of the file.
I've included an example flow below which is triggered when a new file is added to SharePoint library, the flow retrieves the 'File Content' (Base64 encoded representation of the file) using one of the many get file content actions, converts to PDF (using the Encodian connector) and adds the file to the email.
Hope this helps demonstrate how to add the attachment.

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ScottShearer 25,278 Most Valuable Professional on at

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@Gtilam:

The solution provided by @Jay-Encodian should work for you. However, I do want to mention that the action to convert to PDF is optional - you can skip that step and simply attach the file in the original format as saved in the SharePoint library.

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Jay-Encodian 2,920 on at

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@ScottShearer good shout! absolutely optional and was just for demonstrable purposes 🙂

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v-bacao-msft on at

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Hi @Gtilam,

Do you want to get the attachments contained in the list item and send them as attachment to the email?

You could refer to this method:

Use Get attachments to get all the attachments that the item contains, then create an array, store the attachment contents in the array.

The output of the variable is populated in Attachments field.

Image reference:

Email with list item attachments:

Please take a try.

Best Regards,

Barry

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