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How to increase pagination to >5000?

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Posted on by BrianQW

I have a flow that looks at a folder on our sharepoint, runs the get files (properties only) command and then filters for any files created since yesterday and emails a list to my team. The folder on our sharepoint contains roughly 1,700 files and the pagination setting seems to have a threshold of 5,000. Down the road we are going to exceed 5k files and then I suspect the flow will break. Is there any way to avoid this, besides clearing out files from the sharepoint folder?

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ScottShearer 25,290 Most Valuable Professional on at

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@BrianQW

If you purchase a premium Power Automate license, you can increate the threshold to the hundreds of thousands.

However, you almost never want to loop through a large number of files. A much more efficient way is to use a filter query in your GetFiles properties only action so that only the files that meet your criteria are returned - no need for the condition.

See my example below and note the single quotes around the expression.

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MarconettiMarco 3,812 Super User 2024 Season 1 on at

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Hello @BrianQW ,
you can do it by following these guides:

https://www.tachytelic.net/2020/04/get-more-5000-items-sharepoint-power-automate/
https://tachytelic.net/2020/04/use-rest-api-power-automate-get-over-5000-items-from-sharepoint/

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
BR,
Marco

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Shujaath_Khan 1,111 Super User 2024 Season 1 on at

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Hi @BrianQW

You can try below
Filter Query => $skiptoken=Paged=TRUE&p_ID=2&$top=5000
Thanks
Please click Accept as Solution on this reply if it helped to solve your issue, and thumbs-up if you feel this is useful or important in other ways as a boost.

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BrianQW 28 on at

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Cheers I will try this. Just getting our IT guy to upgrade us to premium. This will be the exact string in case I have it wrong (I'm a finance guy so this is all new to me; trying to build a population of files created in the past 7 days and then I'll filter down from there):

Created ge 'formatdatetime(adddays(utcnow(),-7),'yyyy-MM-dd')

I'm guessing the "apply to each" box will pop up once we have our premium subscription.

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BrianQW 28 on at

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Getting expression not valid.

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ScottShearer 25,290 Most Valuable Professional on at

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@BrianQW

You need to enter your expression in the expressions window.

You also need to add a single quote at the end of the expression.

Please refer to my screen shot above.

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BrianQW 28 on at

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When I make these changes and check the output it's not pulling any files, but I know for certain we've been creating files every week day so it should be pulling something. I used an adddays to filter the initial 'get files (properties only)' pull to grab files created the last 7 days. The filter array 2 filters than down to files created since yesterday, so some redundancy there oh well.

Are you able to see what I'm doing wrong?

formatdatetime(adddays(utcnow(),-7),'yyyy-MM-dd')

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ScottShearer 25,290 Most Valuable Professional on at

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@BrianQW

Can you show me the full formatDateTime expression that you are using?

Can you post a screen shot of the output of the Get files (properties only) 2 action after a run?

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