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flow for sharing files on sharepoint security check

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Posted on by antonsytnyk

Hi All,

I created a solution to share SharePoint file with a person based on the file name. I want a person to see only files shared with him/her. Could you please have a look and advise if this is secure enough for sharing confidential documents?

There will be only me who have access directly to the SharePoint site, sharing is disabled. Is there anything else I need to think about?

Flow steps:

1. Flow is triggered when a new file is uploaded to SharePoint. Each file has the following naming "Statement_June - Name.Surname.pdf"

2. "Initialize variable" step is used to create an email from "Name.Surname" part.

3. Update an email column with the variable value using "Update file properties" connector.

3. "Stop Sharing an item or a file" connector is used to remove all the existing accesses.

4. "Grant access to an item or a folder" connector gives access to a person based on the email column.

flow - 1.PNG flow - 2.PNG

Thank you in advance!

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SudeepGhatakNZ 14,394 Most Valuable Professional on at

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@antonsytnyk

How do you plan to handle permissions later on, especially considering that you're currently addressing permissions only during the creation stage?

Could you simply create a view in the document library Created By=[Me]

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antonsytnyk 2 on at

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@SudeepGhatakNZ
I thought that I don't actually need to manage those permissions at all. One file needs to be shared only with a specific person, and it happens by Power Automate flow when a file is created. There will be a file for each month, so the person will see multiple files created specifically for him/her.
From what I understand I don't need to manage any permissions later. I will have access to everything since I am SharePoint owner, specific people will have files created for them and that's all.
Is something wrong with this?

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