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Trying to attach an uploaded file submitted using a form

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Posted on by IHOPPaul

Hello!

First time posting here. A partner turned me onto this site to come and seek advice. I am using Forms for our locations to submit incident reports which is working great! Everything is "Flow"ing as it should 🙂 My process I use is below

Locations access SharePoint hosted Intranet which I have embedded as an app in Teams
Locations submit the form which triggers the flow I have created
The flow works like below
- Data is pulled from all of the form responses and then put inline with custom HTML
- This is then emailed using the "Send email from a shared mailbox v2" action
- Email is sent to the correct recipients

I want to add an enhancement to the form where a location filling out the form can submit an attachment. I then want that attachment sent out with the email that is generated from the flow. I see the file that is uploaded hosted on SharePoint. My question is what do I add to my flow to pull this upload and then attach it to the email that is sent?

A couple of pictures with embedded questions below to show what I have in my flow that works

Any advice welcome and appreciated! Thank you

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Using flows

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v-alzhan-msft Microsoft Employee on at

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Hi @IHOPPaul ,

Hope the link below could be your reference:

https://www.bythedevs.com/post/working-with-files-on-ms-forms-group-form-in-ms-power-automate

Best regards,

Alice

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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CFernandes 8,482 Most Valuable Professional on at

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@IHOPPaul

Welcome to the community 🙂 You can follow the link mentioned by @v-alzhan-msft or just follow the video tutorial(if you do not like reading) at https://www.youtube.com/watch?v=kNC8q6NzBEc

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

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IHOPPaul 4 on at

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This worked brilliantly BUT the files that are attached to the email are corrupted somehow. They can be clearly seen and downloaded but cannot open at all. Any ideas?

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v-alzhan-msft Microsoft Employee on at

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Hi @IHOPPaul ,

Could you please share the screenshot of the configuration and the run history of the flow?

Best regards,

Alice

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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IHOPPaul 4 on at

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Here is the flow history

Here are the steps I have. These were created according to the steps presented n the YouTube video in this thread

Here is the attachment section for that "Send an email.." action

Let me know if you need me to send more data or if anything stands out. The attachments are there. They look right with the right icons etc. They just will not open and are called out as corrupted. I should note these files are being captured from my personal OneDrive for business store. Thanks for being willing to help!

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v-alzhan-msft Microsoft Employee on at

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Hi @IHOPPaul ,

Please make sure the content in the Append to Array variable as below:

{ "Name": "@{items('Apply_to_each')['name']}", "ContentBytes": @{body('Get_file_content_using_path')['$content']} }

And if your flow still don't work, please take a try to add a Compose action before the send an email action and insert the Attachment Array to it, run the flow to see what is the output of the Compose action.

Best regards,

Alice

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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