How to create flow send email automation to user.

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Posted on by Chatwarun

Hi Everyone.

How to create flow send email automation to user. Pls kindly help.

Note: I have 15 files that send to user every month. So I need to use power automate for easy to work.

I'm newbie for power automate but I will try and learning.

Thank in advance.

Chatwarun

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v-wenjuan-msft Microsoft Employee on at

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Hi @Chatwarun ,

First you need to confirm at which point would you like to send these emails. At a schedule timestamp or when some operations happen? or at the time when you click a button.
Here's link for basic introduction of cloud flow for your reference:
Overview of the types of flows in Power Automate(contains video) - Power Automate | Microsoft Learn

Go through the document and clarify more details about your request, I will help to make a demo for you.

Best regards,
Community Support Team _ Wenjuan Zou

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LokeshBysani 229 Super User 2024 Season 1 on at

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Can you share more details
1. Where the 15 files are stored?
2. Do you need to send these files to a specific users or users will vary based on each file
3. What is the data and time you need to send these files.

Based on this we can guide. Also there are multiple tutorials in Youtube to perform this. I suggest you to have a look into them for better understanding.

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Chatwarun 17 on at

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Dear Wenjuan Zou
Noted. I will watch and more explian.

Best Regards.,

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Chatwarun 17 on at

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Dear Lokesh
Thank you for your recommend. But in my enterprise block "youtube" so I read and try the best.

Best Regards.,

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Chatwarun 17 on at

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Dear Lokesh

For more details
1. File I save on One drive
2. All file that I send need to specific email user.
3. Time to send date on 15 every month.

Best Regards.,

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Chatwarun 17 on at

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Dear Wenjuan Zou

For more details
1. File I save on One drive
2. All file that I send need to specific email user.
3. I send file every 15th day of the month.

After I watch and read link that you send , I think need to use "Instant flows"

Pls kindly help

Best Regards.,
Chatwarun

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v-wenjuan-msft Microsoft Employee on at

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Hi @Chatwarun ,

According to your statement, a schedule flow which starts on 15 every month will work for you.

Suppose your 15 files are saved in the same folder in Onedrive, here're detailed steps for your reference:
Set start time to 7/15 and interval to 1 Month, the flow will be triggered at 15 each month.
Then initialize a variable to store attachments later. List files in target folder.
Append each attachment to the array variable.
Finally we can send email with the attachments variable:

Hope this help~

Community Support Team _ Wenjuan Zou
If this post helps, then please consider Accept it as the solution to help the other members find it.

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Chatwarun 17 on at

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Dear Wenjuan
Thank you so much 🙂

Best Regards
Chatwarun

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