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Sharepoint create and update file properties

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Posted on by miketondu

I get several emails everyday with 1 to 6 pdf attachments all in the same format, and the body of the email contains 1 to 6 strings corresponding to each attachment.

I need to create a sharepoint file for each attachment in a shared library and update the file's properties by splitting each string to get the info for each column. I can split each string by turning it into an array, but im having the hardest time creating the files and having the strings go into the columns/properties for each one.

Here is a screenshot of what I've been working on, some help would be very appreciated.

Let me know if you require any additional information!

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Building flows

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Gristy 2,429 on at

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With what you have so far - what is successful and what fails?

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AKRogers 354 on at

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Hi @miketondu,

As the poster before me mentioned, some extra information on what is failing would be very helpful! However, right off the bat I can suggest a couple of things to make this easier on you:

Rename your actions, particularly all those Compose actions. You want something like "Compose: Requester" or "Compose: Department." That way you'll be able to see at a glance in the Dynamic Content window which of the compose actions "Outcomes" is correct for each field you want to update.
Use the correct ID in the Update Action. The "Create file" action will generate an ID, and that's the one you want to use in your Update File Properties action.

Take care!
Ashley

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v-bacao-msft Microsoft Employee on at

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Hi @miketondu ,

Would you like to show us the details of the Flow configuration to illustrate your needs and tell us what is the problem you are currently experiencing?

Best Regards,

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miketondu 25 on at

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I get the 1-6 strings into an array and then proceed to split each one in the required manner to get the info for each column in the sharepoint file (This is the inner loop). The files get created in the sharepoint with the attachment name, however I can't update the files with the appropriate string.
So in the numerous set ups I've tried, I end up either with
1). a flow error
2). 6 files all with the same properties for their respective columns (instead of having their corresponding ones)
3). Just the files created without any of their properties updated.

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AKRogers 354 on at

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Do you mean for each of the attachments to have the same metadata? Because if I'm looking at this correctly, for each attachment you're setting the same information in the inner loop.
I think what you want to do is have ONE compose action in the inner loop that looks at the [x] place in the array. So, the first iteration would look at array[0], then array[1], and so on....

You may need to split your array differently, so a screenshot of the arrays from one of your Flow runs would help to straighten things out!

Thanks,
Ashley

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miketondu 25 on at

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Thank you very much for your reply.
In this particular set up it's definitely got something to do with how the for loop is accessinng the array. However, in other setups I;ve tried I ended up creating the six files from the attachments six different times for each part of the array.
Here is a screenshot of the flow run for an Email that contains 3 attachments

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AKRogers 354 on at

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Thanks, that was helpful to see! I see what you are trying to do. What happened with this particular run, did the wrong item update or not update...? I'm asking because in looking at the ItemId in the Outputs of the Create file action I see that value is 424. Looking at the ID in the Outputs of the Update File Properties 2 action that value is 174.

When you add in the dynamic ID in the Update File Properties action, are you using the correct ID that comes specifically from the Create File action? You can hover over the fields to see exactly which actions/fields you are using.

Ashley

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miketondu 25 on at

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I re ran the flow and am getting the same ID for both outputs: 174
I end up getting the files created but without any of the properties updated. I think the array I has an empty space as its last element and that might be doing soemething to it. I haven't been able to get rid of it using the filter array option though.

I think the main issue has something to do with how the loops are setup.

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miketondu 25 on at

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Hey Ashley,

So the main issue I have is I can't assign the right part of the array to each "create file" and "update file action" action.
Do you have any tips on how I could access the array[x] elements in each iteration? Maybe I shouldn't be a "for each" loop to split up the array?

Thanks for your help

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