Updating a sharepoint list from excel file but then reverse check from sharepoint to excel

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Posted on by Mick_gibbons1

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Hi all,

I am working on a Flow that takes charity volunteer (individuals) details which are on a excel file and updates a sharepoint list. I am sent an updated excel list once a month and each volunteer has a staff number that is unique to them, therefore updating their information is fairly striaght forward. However, does anyone know if its possible for the flow to compare the excel file and the current sharepoint list and then:

1. Update those that unique numbers match

2. for those that are on the excel file and not found on sharepoint add to list

Differcult bit for me. In the same flow, is it possible for the flow to check the sharepoint list against the new excel file and if the volunteer is not on the excel file, set that indiviual details to arcive or better still transfer them to another sharepoint list, then remove.

Flow

Excel list to Sharepoint list (check details, update or add a row with new volunteers on

then the same flow

Sharepoint list to excel list, check if volunteers details are on excel, if not archive them or transfer to different archive sharepoint list

Any links to videos that show this, or any advice would be amazing! thank you

I hope that makes sense

Categories:

Building flows

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creativeopinion 10,502 Super User 2025 Season 2 on at

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You'll need to use a Filter Array action to cross-reference your Excel Table against your SharePoint list. You might be interested in this YT Tutorial: Are you using the Microsoft Power Automate Filter Array Action wrong?
In this video tutorial I’ll show you 3 practical ways to use the Filter Array action and how to use it properly.

1️⃣ Cross-Referencing Data

2️⃣ Filtering by Key

3️⃣ Substring Matching

Did you know that the Condition action has a limit of 10 conditions? Although it might look like the Filter Array action can only accept one condition—this is not true. By using the advanced mode you can enter multiple conditions into a Filter Array action with an expression.

IN THIS VIDEO:

✅ 3 Ways to Use the Filter Array Action

✅ How to use the Scope Action to Group Actions

✅ How to Check the Number of Items returned from a Filter Array Action

✅ How to Cross-Reference Data in Excel with a SharePoint List

✅ How the Filter Array Action Works

✅ How to Access the Dynamic Content from a Filter Array Action

✅ How to Filter Items by a Key

✅ How to Filter Items by Matching a Substring

✅ How to Use Multiple Conditions in a Filter Array Action

Hope this helps!

Consider giving me a ❤️ if you liked my response!

👉 Level up your Power Automate skills by checking out my tutorials on YouTube
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Mick_gibbons1 112 on at

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@creativeopinion

thats brilliant thank you. I’ll take a look asap

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