Create a table using Excel fields and input it in an email

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Posted on by Json123

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Hi,

I am trying to grab specific fields from an Excel, create a table, and then input it in a body of an email.

For more background, I have an excel sheet where if an email address is listed, a notification will be sent out to that user. However, the email address can be listed more than once. I need to send out just ONE email with all of the rows' information with that email address.

So for the example above, an email like below should get sent:

I was able to create this using the web version, but due to some limitations, I have to use the desktop version.

Any help would be appreciated.

Thanks!

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Power Automate Desktop

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UK_Mike on at

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Perhaps use Excel to remove the duplicates in the first instance ?

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Json123 133 on at

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Hi,

The duplicates aren't really the issue (I'm able to to that in the automation). Really, what I want is to pull the information from Excel and put it in the body of the email. However, 1 email per 1 email address listed in the Excel with ALL the information it has consolidated.

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UK_Mike on at

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Yes but if you have 2 identical email addresses are the row values the same ?

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Json123 133 on at

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No, the row values are different.

So it should send ONE email with a table of the different values. Please see the picture below.

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UK_Mike on at

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Ahh thats where you lost me, initially you said all of the rows value, as in single row but you meant table, gotcha.

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Json123 133 on at

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Sorry about that. I see how that's confusing. I just updated it as plural

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UK_Mike on at

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So its the whole table ? no other conditions ?
Like I said excel / power query can remove the duplicate email addresses and put them into a wee table same sheet or other sheet, for each email send table ?

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MichaelAnnis 5,727 Moderator on at

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If you have the freedom to sort by email, do so.

Here is the logic after launching excel and sorting:
Get First Free Row
Set %PreviousEmail% to %''%
Loop 2 (assuming a title row) to %FirstFreeRow - 1% increment of 1
'We will loop through each row with %LoopIndex% as the row number and grab the email from the current row and the next row in two separate variables into %CurrentEmail% and %NextEmail
If %LoopIndex% > 2
Read from Excel at D and %LoopIndex - 1%
End(If)
If %CurrentEmail% 'does not equal' %PreviousEmail%
Capture the current row number as the %StartRow%
End(If)
If %CurrentEmail% 'does not equal' %NextEmail%
Send Email with Excel extracted from A and %StartRow% to D and %LoopIndex% NOTE: LoopIndex is the EndRow
End (if)

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yoko2020 495 on at

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@Json123
This is an example PAD code, you can copy and paste in PAD.
This is using sql query processing and outlook desktop for sending email

Requirements:
- Office365 64 bit installed.
- Outlook desktop configured
- Download sample excel file from here

PAD Code :

# ----------------CHANGE FILE PATH BELOW---------- SET FileExcel TO $'''C:\\Users\\abc\\Downloads\\Book1.xlsx''' SET tableStart TO $'''<div><table border=\"1\" cellpadding=\"2\">''' SET tablehead TO $'''<tr><th>Number</th><th>Name</th><th>Amount</th><th>Issues</th><th>Need to send email</th><th>Email Address</th></tr>''' Outlook.Launch Instance=> OutlookInstance SET ConnString TO $'''Provider=Microsoft.ACE.OLEDB.12.0;Data Source=%FileExcel%;Extended Properties=\"Excel 12.0 Xml;HDR=yes\";''' Database.ExecuteSqlStatement.ConnectAndExecute ConnectionString: ConnString Statement: $'''Select DISTINCT [Email Address] from [Sheet1$] ''' Timeout: 30 Result=> QR_Email LOOP FOREACH CI_Email IN QR_Email SET tableBody TO $'''%''%''' SET EmailAddress TO CI_Email['Email Address'] Database.ExecuteSqlStatement.ConnectAndExecute ConnectionString: ConnString Statement: $'''Select * from [Sheet1$] where [Email Address] = \'%EmailAddress%\' ''' Timeout: 30 Result=> QR_Data LOOP FOREACH CI_Data IN QR_Data SET tableBody TO $'''%tableBody%<tr><td>%CI_Data['Number']%</td><td>%CI_Data['Amount']%</td><td>%CI_Data['Name']%</td><td>%CI_Data['Issues']%</td><td>%CI_Data['Need to send email']%</td><td>%CI_Data['Email Address']%</td></tr>''' END SET tableEnd TO $'''</table></div>''' Outlook.SendEmailThroughOutlook.SendEmail Instance: OutlookInstance Account: $'''your@email.com''' SendTo: $'''your@email.com''' Subject: $'''test''' Body: $'''%tableStart% %tablehead% %tableBody% %tableEnd%''' IsBodyHtml: True END

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Json123 133 on at

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Hi,

I'm not understanding where you're getting the "Set %PreviousEmail% to %''%"

Is %PreviousEmail% the %EmailAddress%

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