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Flow, How to Get Document Properties

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Posted on by masahito

Hi.please tell me how to use flow.

I use Flow that "Send an email when a new item is created in SharePoint.".
I am sending mail when a file is added in the document.
I would like to add document properties, such as updater 1 line text, to the mail body. Since the file name etc was prepared, it was easy to display, but I do not know about other items.

Thank you.

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masahito 4 on at

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Re: Flow, How to Get Document Properties

I created a flow. Creating the file and changing its properties did not trigger it.
v-xida-msft on at

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Re: Flow, How to Get Document Properties

Hi @masahito,

Do you want to add other custom column values within your SharePoint library into your email body?

Do you use the "Send an email when a new item is created in SharePoint" built-in template to create your flow? Do you customize your flow based on this built-in template?

You could not set value for these column columns within your SharePoint library when the file is uploading to your library, you could only set value for these custom columns after the new file is uploaded to your SharePoint library. In addition, I think there is something wrong with the trigger that you used within your flow.

I have created a SharePoint library on my side and the data structure of it as below:

I have made a test on my side and please take a try with the following workaround:

Add a "When a file is created or modified (properties only)" trigger, specify Site Address and Library Name.

Add a Condition, click "Edit in advanced mode", type the following formula:

@equals(triggerBody()?['Created'], triggerBody()?['Modified'])

Within "If/no" branch of Condition, add a "Send an email" action.

Image reference:

The flow works successfully as below:

Note: The email would be triggered when you set value for these custom columns (properties) within your SharePoint library.

Best regards,

Kris
masahito 4 on at

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Re: Flow, How to Get Document Properties

Hi,Mr.ScottShearer

Sorry, my system is in Japanese.
I want to display any item by e-mail.
(Example creator, updater, text entered by user)
ScottShearer 25,208 Most Valuable Professional on at

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Re: Flow, How to Get Document Properties

Can you post a screen shot of your Flow?

Also, can you say what properties you want to include in the email?