Managment of MS Flow Power Automate

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Posted on by nickas

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Hello,

I would like to ask how I can make that I could centerally manage all flows. I have created over 300 flows. Sometimes need change it's parameters like email address or something inside the flow. How to make to easier and less time consuming manage all flows?

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Using flows

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Rhiassuring 8,692 Moderator on at

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Oh dang, that's a huge question. I'm going to follow this thread to see what others say, but I'll give my main 3...

1) Ensure flows are created by a service account so that if you leave the org, they don't all just.. disappear into the ether.
2) Use settings lists where ever possible, and be sure that anyone else helping you build flows is also aware of these lists, and what they contain. Don't hardcode into the flow. (Ie, a list with Director of Marketing and a name in a person field next to it -- it's NICE to believe we can reference AD for the Job Title and get the email instead, but we know how that goes.)
3) Use scopes / notes with good names so you don't have to read through your entire flow every time you open it. I usually have things like "Setting Variables" and "Getting Items, Formatting, Sending Email" etc.

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v-bofeng-msft Microsoft Employee on at

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Hi @nickas :
I'm afraid you need to modify each flow manually.

In addition, as @Rhiassuring said, you can keep all the parameters in a fixed location in an online service and then dynamically reference these values in the flow. Then you can modify the parameter values directly in the online service to affect the flow. The only downside to this is that you also need to reset all the flows one by one.

Best Regards,

Bof

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nickas 228 on at

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Hello,
How can I achieve this?

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v-bofeng-msft Microsoft Employee on at

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Hi @nickas :
I assume you want to use an email address in multiple flows:

1\Create a SharePoint list and add an "EmailAddress" Column

2\Add an record(whose id=1 ) into the table and update this item's "EmailAddress" field.

3\Get the item by id '1' in flow and then you could get the Email Address from this item's "EmailAddress" field.

4\If you want to change the email address in flow, just update the "EmailAddress" field of this record whose id=1.

Best Regards,

Bof

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nickas 228 on at

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Isn't possible to use some platform or app which lets to organize, manage flow, editing their parameters, etc.

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v-bofeng-msft Microsoft Employee on at

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Hi @nickas :

Power Automate for Admins connector and Power Automate for Management connector offer limited management capabilities. But I'm afraid it can't achieve the requirements you mentioned before.

You can create a new idea through the below URL, then ask your colleagues to raise up the votes.

Power Apps Ideas - Power Platform Community (microsoft.com)

The product team has direct visibility of these ideas and they will implement it on the basis of the highest number of votes received.

Best Regards,

Bof

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nickas 228 on at

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Could you show me how I can pass parameters of flows which are in excel to flow. I mean to pass excel value for flows?

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