Unable to REFRESH SharePoint data source in Power Apps

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Posted on by Data_Enthusiast

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Hi Power Apps Community,

I have a SharePoint data source which I am submitting data to.

Whenever I submit data, I would like to refresh the source in Power Apps so that I can see the update. Using "Refresh(data source)" function does not work for some reason.

What works: I have tested editing existing data in SharePoint directly, where I then refresh the source in Power Apps. This works as I see the updates come through.

What does not work: Whenever I add new data or edit existing items in Power Apps, and then refresh the data source, no updates come through. However, I can see that the new item / updates to existing items made in Power Apps do reflect in SharePoint. Not sure what I am doing wrong.

**Not sure if this is causing the issue, but the fields are Lookup types. But as mentioned, the data does successfully get added to SharePoint from Power Apps, however when I refresh the data source, those updates do not reflect in Power Apps - in a Gallery.

I would really appreciate any help.

Thank you in advance.

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RandyHayes 76,299 Super User 2024 Season 1 on at

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@Data_Enthusiast

One thing to note first off...If you are submitting data to a datasource in PowerApp, you do NOT need to refresh the list in order to
see that data update. It will already be there.

The only reason you need to update a SharePoint datasource is if you have the potential of other users changing or adding to the list and you need to see those changes in your app. Otherwise, you will always have the data in your app.

That point aside, what are you seeing in your Gallery? Or, perhaps, what are you not seeing? And what kind of formulas do you have at work that might be suspect.

Also, if you are using collections, remember they are just like variables - they are a "snapshot" in time and will not change as other things change, you will have to constantly re-collect them to update.

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Data_Enthusiast 383 on at

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Hi @RandyHayes
Not using a Collection for this one 😁
With regards to the refresh feature, I will be having other users making updates and adding new data. But thank you for pointing that out. I was no aware of that 🙂
In the Gallery, I am seeing all records which were created in SharePoint directly. However, I am not seeing the records which were created / updated in Power Apps - even though I do see the new records showing in SharePoint.
With regards to using formulas, to be honest I tried out the Power Apps feature in SharePoint - first time using it.
This gave me the three pages: BrowseScreen, DetailScreen and EditScreen.

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Data_Enthusiast 383 on at

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Hi. Just an update on this.
I managed to solve my issue.
I resolved this by literally starting over: re-creating all my SP lists, re-creating a my Power App. I followed the exact same steps as when I first attempted to create the app.

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