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Using an ADO group for 'Assigned To' in 'Azure Devops - When a work item is assigned'

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Posted on by adityalele Microsoft Employee

The AssignedTo field is a string takes single person in the Azure Devops - When a work item is assigned trigger.

I want to create a flow for all the users of a group.

I can find examples of "apply to each" where we want to do a specific action for all of the items in the list but nothing on how to send the output to something like ' When a work item is assigned '
I tried doing this but the flow gets stuck in the 'Apply to each'.

How do I do this?

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Expiscornovus 32,852 Most Valuable Professional on at

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Re: Using an ADO group for 'Assigned To' in 'Azure Devops - When a work item is assigned'

Hi @adityalele,

Just to double check. If I understand correctly you want to create copies of a work item for other users whenever a work item is assigned?

If so, I would expect that the When a work item is assigned trigger action would be the first action in your setup (instead of the flow button action) and outside of the loop.

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adityalele Microsoft Employee on at

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Re: Using an ADO group for 'Assigned To' in 'Azure Devops - When a work item is assigned'

The "When a work item is assigned trigger action" documentation is not clear on this but I am assuming it only takes one id in the "Assigned To" which is why I am trying to get a list of members from a group and passing that to a loop and then trying to create individual triggers inside each.

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Expiscornovus 32,852 Most Valuable Professional on at

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Re: Using an ADO group for 'Assigned To' in 'Azure Devops - When a work item is assigned'

Hi @adityalele,

Yes, I believe you are correct. The assigned to field can only handle one id.

However, as far as I am aware the trigger action still has to be the first action in order to properly subscribe to that assigned to event for each user:

https://docs.microsoft.com/en-us/power-automate/triggers-introduction#add-a-trigger-to-an-existing-flow

So, the workaround would be to create individual flows for each user. Can't you create the flow first and use the save as feature to create the copies of the flow and change the assigned to field per flow copy?

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adityalele Microsoft Employee on at

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Re: Using an ADO group for 'Assigned To' in 'Azure Devops - When a work item is assigned'

The problem with creating individual flows is that I have a large group and anytime a new member is added that becomes a manual step to track. Is there a way to create my own trigger that would solve this

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Cho5050 2 on at

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Re: Using an ADO group for 'Assigned To' in 'Azure Devops - When a work item is assigned'

did you get a solution for this, yet?

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