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Power Platform Community / Forums / Power Automate / Update existing sharep...
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Update existing sharepoint list item status when excel file status column is modified

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Posted on by 517

Hi,

 

Is there a way to get the data from excel and update the item in SharePoint List?

 

Say, i have the same columns name both in Excel and SharePoint. 

 

Sample:

  • ID
  • Request Type
  • Approver
  • Status

 

Now, initial status for SharePoint List 'Status' is Approved. I want to update the Status in SP List when Excel 'Status' column change to 'Completed'.

 

Key column is the ID number. 

 

How do I do that? Please help.

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  • Verified answer
    v-duann-msft Profile Picture
    on at

    Hi @jaina

     

    Thank you for posting.

     

    According to your description, you would like to update item when stauts changed to ‘Completed’ in excel. If any misunderstanding, please kindly let me know.

     

    As we known, there is no trigger for excel. Thus we can only use scheduled flow to track excel file changes maybe every minute.

     

    My excel(ID equals to title in list):

    v-duann-msft_0-1620713394649.png

     

    My list (Title here equals to ID in excel):

    v-duann-msft_1-1620713394651.png

     

    Here is the flow for your reference:

    v-duann-msft_2-1620713394656.png

     

    Flow in detail:

    v-duann-msft_3-1620713394660.png

     

    length(outputs('Get_items')?['body/value'])

    v-duann-msft_4-1620713394663.png

     

    In yes branch(It means list already contains record with that ID/Title):

    In no branch(It means there is on ID matches with ID from excel, so we need to create it based on excel row):

    v-duann-msft_5-1620713394667.png

     

    Once tested, I’m able to get rows update once status changed to ‘completed’. 

    v-duann-msft_6-1620713394672.png

     

    You can also take a look on below video, it explains better.

    https://www.youtube.com/watch?v=eDOwoPG9ua8

     

    Hope the content above may help you.

     

    Best regards,

    Anna

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