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How to create a flow that sends a PDF file via email when added to a SharePoint folder?

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Posted on by DM-30101910-0

I'm using Power Automate to send an email when a PDF file is created in SharePoint, but the flow isn't working as expected. The 'Condition' step says it can't process the file name because it's 'Null'. How can I fix this so the flow only sends emails for new PDF files?

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rzaneti 4,241 Super User 2025 Season 2 on at

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How to create a flow that sends a PDF file via email when added to a SharePoint folder?

Hi @DM-30101910-0,

Which trigger are you using? By any chance, is it the When a file is created in a folder? If yes, this trigger doesn't retrieve the file name with extension, but only its content. Please change it to When a file is created (properties only). You can restrict the flow to run to an individual folder by configuring the Folder input:

If you're already using the When a file is created (properties only), please share the raw outputs from your trigger - if you don't know how to do it, refer to this blog post.

Let me know if it works for you or if you need any additional help!

✅ If this solved your issue, please mark it as Accepted Answer.
👍 If it helped, feel free to give it a like!

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DM-30101910-0 22 on at

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How to create a flow that sends a PDF file via email when added to a SharePoint folder?

@rzaneti Thank you so much for the detailed information!

was previously using the incorrect trigger. I’ve now switched to “When a file is created (properties only)”. However, when I add the action to send the email with the file as an attachment, I receive the email, but I’m unable to open the attached file.

Do you have any suggestions for what values I should enter for the Name and Content fields in the attachment section? Below is what I currently have:

Thank you!!!

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rzaneti 4,241 Super User 2025 Season 2 on at

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How to create a flow that sends a PDF file via email when added to a SharePoint folder?

Hey @DM-30101910-0,

I'm glad that the first part of the problem was solved! Now, for sending a file as an attachment, you actually need to extract the file content first.

You just add a Get file content action, referencing the Identifier property from the trigger ad dynamic content:

Next, in your Send an email, you can keep using the FilenameWithExtension from the trigger, but reference the File Content from the Get file content as ContentBytes:

Then whenever you add the file:

You will receive it in the email and it may work as expected (I cannot preview PDFs in this Outlook, but I can guarantee that it's working fine :) ):

Let me know if it works for you or if you need any additional help!

✅ If this solved your issue, please mark it as Accepted Answer.
👍 If it helped, feel free to give it a like!

🌐 Explore more Power Platform content on my Website or on my ▶️ YouTube
💼 Find me on LinkedIn

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DM-30101910-0 22 on at

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How to create a flow that sends a PDF file via email when added to a SharePoint folder?

Hi @rzaneti ,

Thank you so much! It works perfectly, and your detailed instructions—along with the images and additional guidance—helped solve a problem I had been troubleshooting for over a week. I truly appreciate all the time and effort you put into this. This is excellent support, and I’m very grateful! Thank you!!!

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