File unique to each folder created

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Posted on 13 Dec 2022 06:18:39 by debuggingallday

Dear all,

The problem that I am facing is after doing multi-step approvals, I want to shift specific files into each unique folder, after grabbing unique IDs from the file. For example, the file is named "001_approvalpaper", and that paper suppose to auto create a folder and populate it in there.

It is currently in this folder called "DocForAppr" and now i want to shift the specific approval papers into another folder.

Could anybody help me on this? Thank you

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Amit_Sharma 1,569 Super User 2024 Season 1 on 13 Dec 2022 at 07:08:19

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Re: File unique to each folder created

Hi @debuggingallday,
I Have Created Sample for you.
1. You Can use Trigger When an item or a file is modified. this trigger when modified the value of Approval Status column.

2. Compare Approval Status Approve or Not.
3. If Condition is true, then create a new folder which has unique name and move the file there.

concat(triggerOutputs()?['body/{Name}'],' - ',guid())

Complete Flow

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debuggingallday 9 on 13 Dec 2022 at 08:48:17

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Re: File unique to each folder created

Hi @Amit_Sharma ,

I uploaded the files from PowerApps into a Sharepoint document library with folders.
The trigger does not allow me to search for the folder path
Do you have another workaround for it?

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Amit_Sharma 1,569 Super User 2024 Season 1 on 13 Dec 2022 at 09:01:24

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Re: File unique to each folder created

Hi @debuggingallday,
You Can create Two Automate flow.
1. To Upload File in SharePoint Library from PowerApps.
2. Second Flow That trigger and Move Approved File in specific Folder when File status set Approved after doing multi-step approvals in your First Automate Flow as Your requirements.

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debuggingallday 9 on 13 Dec 2022 at 09:57:19

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Re: File unique to each folder created

Hi @Amit_Sharma ,

I started the second power automate flow with "When an item is created" when the first power automate flow is done (Uploads file in Sharepoint Library Document Folder).

My identifier for Moving file flow under "File to move" is using identifier from "Creating new folder.
Will this be correct? Thank you

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Amit_Sharma 1,569 Super User 2024 Season 1 on 13 Dec 2022 at 10:21:41

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Re: File unique to each folder created

Hi @debuggingallday,
1. Please Use When a file is created (properties only) Trigger Action Instead of When an item is created Action.
2. In Move File Action pass Identifiers in File to Move Field that return by When a file is created (properties only).

3. in destination Field of When a file is created (properties only) Action Pass Manually Dynamic Path.
/GITApprDoc/name (dynamic value that return by create new folder action)

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