Filtered List Not all results returned.

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Posted on by marsdendd

Hello All,

Perhaps someone can shed some light on this. I have a SharePoint list which i query.

I am filtering on two of the columns in the list. Column type is Person or Group

I using the following to filter results:

Sort(Filter(SiteRegistry, (User().Email in PPCustPrimarySiteOwner.Email) Or (User().Email in PPCustSecondarySiteOwner.Email)), Created, Ascending)

The results are displayed in a Gallery. Unfortunately not all results are returned.

So in one particular example I have a user who is an owner of two sites but only one of them is returned. In my own case I am returned 11 items when the number should be 65 items.

I am getting a Delegation Warning so clearly this may be the issue but what changes do i need to make to my filter to address this ?

Many Thanks

Darren

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WarrenBelz 156,051 Most Valuable Professional on at

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Hi @marsdendd ,
I suspect that is because of two things
User().Email is not a delegable query
In is not a delegable filter, but if you have an exact match, StartsWith will do the same job
and only the first xxx (500 standard and up to 2000) records are returned.
So - set a variable at App OnStart
Set(vUserMail:User().Email)
Now your code can be
Sort( Filter( SiteRegistry, StartsWith(PPCustPrimarySiteOwner.Email, vUserMail) || StartsWith(PPCustSecondarySiteOwner.Email, vUserMail) ), Created, Ascending )

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marsdendd 68 on at

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Hi @WarrenBelz

Thanks for your response. It seems the delegation is still an issue.

Regards
Darren

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WarrenBelz 156,051 Most Valuable Professional on at

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Hi @marsdendd ,
OK - last hurdle.
I did not know the type of field PPCustSecondarySiteOwner.Email was, but it is obviously a Person field which is not delegable.
You need to use the same type of workaround used with dates - another field in your list (text in your case) reflecting this value and updated when the record is written or changed.
Have a look at this post from @iAm_ManCat - it explains the process well.

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marsdendd 68 on at

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Hi @WarrenBelz

Sorry I wasn't able to come back on this earlier.
I wasn't able to find the specific post from @iAm_ManCat that you were referring to.
Darren

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WarrenBelz 156,051 Most Valuable Professional on at

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Sorry @marsdendd ,
I must have mixed up two threads I was answering at the time.
The answer however is the same - delegation workarounds become part of life with Power Apps.

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