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Enable/Disable users temporarily while exporting records

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Posted on by brushb

Hi,

I'm trying to build a flow that disables users temporarily in order to export records from a model-driven app. I've seen several

There will be one admin user who will be in charge of exporting records, the process should only take 10-20 min. Then the admin user can enable the other users after completion.

So ideally a manual trigger (button) that when clicked it disables specific users, lets the admin do what they need to do and then they can click the button to enable user access again.

Is that possible via flow? Or is there a diff/better way?

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Building flows

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JonDoesFlow 1,304 on at

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@brushb Yes it is possible. I take you are using Dataverse, you could find the user in the Users table and then set their status. There is a field called Status on that table.

You can look them up either using their User GUID in the Model Driven app or if you don’t have that, use the get user profile Office 365 action and list rows on the Users table. Use that ID in a search for the Azure AD Object ID.

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brushb 34 on at

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Excellent. Yes I'm using Dataverse, and I did find the User table with the status.

So for the action steps of the flow:
1. Manually trigger flow - It can be the flow dropdown in the ribbon right?
2. List rows? I always get confused by the dataverse options
- There are only a few users that will need to get disabled, so can i list their guids manually? Or should i put the "get user profile" as the second action step?

Thank you again, im fairly new to this

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JonDoesFlow 1,304 on at

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The trigger can be anything you like.

list rows yeah on the User table, and pass the user ID from the record.

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brushb 34 on at

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This is what i have so far.
List rows - just indicated the user table
Apply to each - the value was automatically chosen
Get row by ID- i selected the unique identifier which is the guid

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JonDoesFlow 1,304 on at

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@brushb Has that worked ?

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brushb 34 on at

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No, i need to specify which users get disabled but where do i do that

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JonDoesFlow 1,304 on at

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So I would imagine that needs to be part of the trigger ? Maybe doing an instant flow isn’t the right trigger ?

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JonDoesFlow 1,304 on at

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So I think in your manual trigger, capture the person’s email address. Pass that through the office 365 Get User Profile action. That will provide you with an ID.

the use the list rows step, to look through the User table and filter it by the Azure Active Directory object ID that you get from the Get user profile step.

you can then set its status.

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brushb 34 on at

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I created a field for enable/disable which is a yes/no field on a form.
But here's what i have so far. For the office365 i put the users email.
Then added a new action thats a condition:
If yes = set status to yes (not shown in pic)

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