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Using automated flows to tag after moving folder/file to another folder

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Posted on by Community Power Pla... Microsoft Employee

So far I've done a large number of things, but I can't figure out if this isn't a function or I'm doing something wrong.

We use sharepoint to host our company data, but with the growing pains of any company: It's becoming a mess. We've decided to make a standardized folder layout from which we get meta-tags that will help us index our files.

The problem lies in this: We have an active working folder and a non-active. I can easily tag it with "active", but once I am done working on the file, I'll move these files (or the subfolder) from: "[Sharepointsite]>Active>Project Y>file.docx" > "

[Sharepointsite]>Closed>Project Y>file.docx"

In no way, I can find a trigger that reproccesses things after moving a folder/file into another folder. Does anyone know if there's a way to do this?

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Building flows

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abm abm 32,998 Most Valuable Professional on at

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Hi @Anonymous

Is this document library or list? Could you please post a screenshot?

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Community Power Pla... Microsoft Employee on at

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Hi adm,

Thanks for your response, I can show you the flow we use to attach the file properties when it first gets uploaded/modified.

Due to my colleague working in the dutch client, the first trigger is in Dutch (unsure why half is and half isn't), but it read "When a file is created or modified (properties only)".

Does this give you plenty of information or can I provide more to make it clearer?

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abm abm 32,998 Most Valuable Professional on at

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Hi @Anonymous

Thanks for your reply and screenshot.

So do you want to trigger when the status value is set to active or closed?

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Community Power Pla... Microsoft Employee on at

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We are currently using this flow to label (using meta data) whether a file is located in a folder named "Active" or "Closed". The file path determines it's tag.

So let's say I have a folder for a project "Folder X" with about 20 files. I am working on it, so it's in the parentfolder "Active" and has the active metaproperties attached to all files within "Folder X". After a few weeks I am done with the project and I move the file from the folder "Active" to "Closed". I want all files within "Folder X" to change their status to "Closed" instead of "Active" as it's been moved from the parent folder "Active" to "Closed".

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