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Is there a way to have pre-entered comment in the approval comment section?

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Posted on by Community Power Pla... Microsoft Employee

Hey guys, I have a flow that sends an approval when a form is submitted, which requires the approver to insert an email inside the comments. After pressing approve, it will send an email to that person and add a row in an excel sheet with the information from the form.

Right now, the approver has to enter the entire email address of the person in the comments, I want the comments section to already have the domain name, so the approver only has to enter the first part of the email.

For exmaple, if the email is jsmith@gmail.com, I want the comments to already have '@gmail.com' in there.

Like this:

flow comment.png

Is there a way to do this? Is there a specific formula that I can put in the comments?

Thanks in advance.

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ScottShearer 25,290 Most Valuable Professional on at

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@Anonymous:

Unfortunately, Flow does not support pre-populating the approval comments section with any text.

Sorry.....

Scott

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Community Power Pla... Microsoft Employee on at

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Aw, that's alright. The approver just needs to not make a typo or the email won't be sent!

That reminds me, is there a way to send an email back to the approver to let them know that the email they've entered is incorrect?

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ScottShearer 25,290 Most Valuable Professional on at

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@Anonymous:

Once the approver takes action, you have access to the comments that they provided and you still have access to the approvers email address.

There is nothing "out of the box" with Flow that allows you to validate an email address within a string.

Theoretically, you could use the string expressions to create some type of expression that could look for an email address in the comments and validate it. It won't be easy or pretty.....

If this adddresses your issue, please mark your post as Solved

Scott

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Community Power Pla... Microsoft Employee on at

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@ScottShearer

Thank you, I guess I will just take the comments and have a condition is if the comments do not include the correct domain name, then resend the approval.

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v-yamao-msft Microsoft Employee on at

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Hi @Anonymous,

It is currently not possible to have pre-entered comments in the approval comment section. You could feel free post your request on Flow Ideas Forum so that it could be considered in future releases:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

Besides, I assume it is possible to take the comments and have a condition to check if the approver entered the correct domain name. Let’s say that the approver will only enter an email address into the Comments section.

I have made the following test, please check it for a reference.

The following function will return the domain from the comment:

first(skip(split(body('Start_an_approval')?['comments'],'@'),1))

Then add a Condition to check if the Compose Output is not equal to “gmail.com”, send out the email:

@not(equals(outputs('Compose'), 'gmail.com'))

Please check the screenshot of the flow:

Best regards,

Mabel

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