send an email if Forms Response contains an answer that is contained in an excel table

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Posted on by bartos123

Hello! I need some advice on how to accurately build a flow. What I'm trying to build is:

Someone submits a forms survey response
If the text response to a question "type the email address of the person you would like to send an email to" matches an email domain listed in an excel table, then a specific email will be sent under the YES condition
If there is no match, then another email will be sent to the person submitting the response under the NO condition. This is what I've tried so far and even though my test response contain an email address that is listed in the excel table, I keep getting a False response and the incorrect email is being sent. Anyone have any suggestions?

So far I have tried:

1- When a forms response is submitted

2- get response details

3- list rows present in a table

4- Condition: if response to (specific question) contains (values from excel able) if YES, then send email

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Building flows

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v-litu-msft Microsoft Employee on at

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Hi @bartos123,

Firstly, you could initialize an array variable named EmailDomain to hold these Email domain store in the Excel file:

Secondly, use split() function extract domain form the Email address submit in MS form, I use "Test@gmail.com" to test, we should use split() function two times, first time could move "Test", second time could move ".com", finally it will remain "gmail":

In the end, use the Condition action with contains, to determine the EmailDomain whether it contains "gmail".

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
bartos123 2 on at

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Hello @v-litu-msft . Thank you for the response! I tried what you suggested and unfortunately I must be doing something incorrect. I submitted a test run based off a forms response the test question: Enter the approved email address. I entered an email that has a domain that is listed in the excel table. The test run was successful, but it ran down the condition of NO, which would indicate that the text email address from the form response was not matched with a domain listed in the excel file. Below is a screenshot of my flow. Do you see anything that indicates what may be causing the false outcome?
v-litu-msft Microsoft Employee on at

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Hi @bartos123,

Your Flow steps seems correct, but the expression not correct, here is the correct expression:

split(split(outputs('Compose'),'@')[1],'.')[0]

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.