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Power Platform Community / Forums / Power Apps / PowerApps and guest li...
Power Apps
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PowerApps and guest licensing

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Posted on by jbrines 1,151

Hi Guys,

 

I have just spent the past few months working on some apps that update a SharePoint list. These apps were going to be used by guest users.

 

I made an assumption (like a few others out there) that the apps could be used by guest users without a license.

 

Financially it isn't possible for us to buy the licenses.

 

Is there an option to use rather apps to update the list?

 

Or is there another option with PowerApps that I am missing.

 

John.

Categories:
Building Power Apps
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  • Verified answer
    Pstork1 Profile Picture
    Pstork1 69,649 Most Valuable Professional on at

    The only option to use Power Apps with external users without a license would be to use Power Apps to customize the forms in the SharePoint list itself.  SharePoint Guest users can access the List forms without additional licensing.  Any guest user who uses a regular SharePoint Power App is required to have a license.  That license can be one from their own Office 365 tenant or one you provide them from your tenant.  This is all spelled out in the Official Licensing FAQ and in the following blog post.

    Share canvas apps with guests in your organization | Microsoft Power Apps

  • jbrines Profile Picture
    jbrines 1,151 on at

    Hi @Pstork1 do you mean the highlighted one?

     

    Apps Issue1.JPG

  • Pstork1 Profile Picture
    Pstork1 69,649 Most Valuable Professional on at

    Yes.  Those integrated forms are the only ones that can be used by SharePoint guest users without additional Power Apps licensing.

  • jbrines Profile Picture
    jbrines 1,151 on at

    @Pstork1 Is it possible convert an app to a form?

     

    John.

  • Pstork1 Profile Picture
    Pstork1 69,649 Most Valuable Professional on at

    Not at this point.  There is no conversion feature available.

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