What happens to the flow if flow owner leave the organisation and the flow has been shared with service account(Co-owner)

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Posted on by RaviM

Hi All,

I have created many flows ,so i become the creator and owner of the flows.

And all my flows are shared with Service account(Co-owner) and all the connections used in the flow are running on service account.

What if my account is disabled or i move out of the organisation. Is there any effect on flows since i am the creator of flow.

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CollabTechie 442 on at

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Hi @RaviM ,

Your Flow will continue to run as long as it is a Team flow and shared with that service account. Good practice sharing with a service account! I do the same.

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RaviM 6 on at

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Anyone from Microsoft team please comment,

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Mirega on at

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Hello @RaviM

Flows which were created by a deleted/disabled user will get removed even if they have enabled co-owners. Please clone the flows with your service account before this happens.

Best regards,
Miguel
CSS Support Engineer - Powerapps and Flow

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nickdurak Microsoft Employee on at

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Wanted to provide update that this is by design, the tenant and/or environment admin can take over the flow and assign new owners. the flow won't be disabled. the flows will start failing if the user credentials become invalid, which happen when the user is disabled in AAD or the tenant admin revokes their sessions.

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RaviM 6 on at

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FYI, in the flow, all the actions are running on the co-owner credentials( service account) who is not a creator of the flow, I am asking if the creator(XYZ user) account gets disabled or deleted is there any impact on the flow

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Community Power Pla... on at

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These answers aren't clear. If I share with an admin account (SharePoint/Global tenant admin?) and I leave the organisation, will the flow stop working?

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Community Power Pla... on at

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Is this still the case or has this been updated? Based on this article it seems that it would continue to run:

Learn how to share a cloud flow with other users - Power Automate | Microsoft Docs

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Community Power Pla... on at

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I experienced exactly this scenario. I shared all my flows with multiple people in the orga. I had a contact break and my credentials were disabled, and all my flows failed.
I am now trying to find a solution that can survive anyones' departure.
Any solutions for it?

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maik_seyring 9 on at

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It seems Microsoft is thinking of those scenarios. how-to-manage-orphan-flows-when-the-owner-leaves-the-organization
Although I can't find the flows in the user interface as described, the PowerShell commands should do.

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ScottPosey 2 on at

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I appreciate everyone's feedback but the question is still not answered.

Has Microsoft published something to tell IT people how to handle these? I have smart users off creating flows that are running our business and when someone quits the business stops. Is there a whitepaper that tells us how to intelligently launch these flows with our organization? I am assuming some kind of service account but every time I try to change the connections the flows break. Miguel said something about cloning.... But I am not seeing any additional detail?

Microsoft please weight in...

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