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Workflow query to notify the person that an item has been assigned to them

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Posted on by Dionara

Hello dears.
Sorry for the inconvenience.
I am new to Power Automate.
I have the following query:
I have a List, with a column with the name: "Assigned to"
I need to make a flow so that when the element is assigned to a person, I receive an email to that same person that the element was assigned.

Thank you very much in advance.

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Dionara 19 on at

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Re: Workflow query to notify the person that an item has been assigned to them

Estimated. If it's enough for me as you told me.
But I have a new problem.
I have two flows:
1) send mail when a new element is created in the list
2) send mail to assignee when item is assigned
They work very well separately, but when I create an element and in that same action I assign. Assignment flow not working.

Muchas gracias!
Dionara 19 on at

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Re: Workflow query to notify the person that an item has been assigned to them

Estimated. If it's enough for me as you told me.
But I have a new problem.
I have two flows:
1) send mail when a new element is created in the list
2) send mail to assignee when item is assigned
They work very well separately, but when I create an element and in that same action I assign. Assignment flow not working.
RobElliott 10,118 Super User 2025 Season 1 on at

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Re: Workflow query to notify the person that an item has been assigned to them

@Dionara the solution provided by @v-jefferni will send you an email whenever ANY column is changed. But if you only want to see the column where the assignee has been then I would do it a different way as shown below.

First, you MUST turn on item versioning in your SharePoint list as this solution compares the new version of the item with the previous version to see what has changed:

Then in your flow the trigger is when an item or a file is modified.

Next, the first action is get changes for an item or a file (properties only) and you select the site and list and then select ID from the dynamic content box.

For the Since field you go to the Expression tab in the dynamic content box and copy/type in the following expression then click OK.

sub(int(triggerOutputs()?['body/{VersionNumber}']),1)

That's the expression that compares the current version with the previous version.

Finally, add a condition. click in the left field and select Has column changed: Assignee from the dynamic content box, select is equal to, then type true in the right field.

You can leave the red if no channel empty and add the send an email action into the green if yes channel. So you will get the email if the assignee has changed but for any other changes in the list you won't get the email

Rob
Los Gallardos
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v-jefferni on at

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Re: Workflow query to notify the person that an item has been assigned to them

Hi @Dionara ,

You can simply use the sample flow to achieve the goal:

Hope this helps.

Best regards,

Community Support Team _ Jeffer Ni
If this post helps, then please consider Accept it as the solution to help the other members find it.