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Licensing Requirements for Unattended and Hosted RPA for Running Flows on a Hosted Machine

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Posted on by am11

Hi everybody,

We are currently experiencing some difficulties in understanding the licensing requirements for unattended and hosted RPA.

In our company, we have two users who create and manage Flows, both utilizing the "Per-user attended RPA" plan. In the future, we intend to execute Flows via unattended RPA on a hosted machine, primarily for browser automation purposes.

Two Questions:

If we buy hosted RPA can both users run Flows on the machine?

Are the following licenses all we need for the scenario mentioned above:

-2x Per-user attended RPA

-1x hosted RPA

-1x Microsoft 365 – Unattended License

Thank you in advance for any assistance.

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kenseongtan Microsoft Employee on at

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Hi @am11,

Do take note for an individual hosted machine, only the creator of the hosted machine can sign in:
Hosted machines - Power Automate | Microsoft Learn

This doesn't apply to hosted machine group though. With HMG, you could have multiple users running unattended flows on a hosted machine group.

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DattaWadkar 8 on at

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@kenseongtan , We have 50 bots which planning to migrate in PAD so when we will move it into production do I need 50 hosted machines/add-on licenses?
Question 2: Person who is creating hosted machine , if he is sharing machine with other person. Will they have access to log in hosted machine?

Thank you

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kenseongtan Microsoft Employee on at

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Hi @DattaWadkar ,

1. Yes, if you need 50 machines, then you need to have 50 hosted RPA add-ons.

2. No, only the creator of the hosted machine can sign in: Hosted machines - Power Automate | Microsoft Learn.
Depending on your use-case, you should consider hosted machine group if you want multiple users log-in and run automation on the same machine(s)

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DattaWadkar 8 on at

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@kenseongtan
Thank you for reply.

Ans 1. Due to the majority of bots only running for up to one, two, or five hours during a day. Therefore, if those bots ran for an hour, we might have lost 23 in a day with hosted machine. What would be the best method to configure bots (with a hosted computer or a regular machine) in terms of expense, licensing usage, and server capacity?

Ans 2. If only creator can login on hosted machine then if we are sharing hosted machine with other person what does it mean that? what are the privileges that person is getting on that hosted machine?

Thank you in advance.

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kenseongtan Microsoft Employee on at

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Hi @DattaWadkar

Based on your scenario, have you considered hosted machine group? it seems like it may fit your use-case better and you probably do not need 50 machines to run your automation since they are load balanced based on desktop flow run request volumes.

For hosted machines, sharing a hosted machine is like a machine and allows you to perform the following actions: Manage machines - Power Automate | Microsoft Learn

The difference for hosted machine is that only the creator/owner of the machine can log-in to the machine.

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johnantony92 17 on at

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@kenseongtan For the hosted machine groups dont i need to purchase additional bots for each machine?.

If only creator/owner can login what does adding user as cowner /user does in hosted machine?

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kenseongtan Microsoft Employee on at

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Hi @johnantony92 ,

1. The max number of bots in your hosted machine group is determined based on the number of Hosted RPA add-on you have assigned to your environment. If you have multiple hosted machine group in your environment, then the bots will be load balanced based on the Hosted RPA add-on you have assigned to your environment.

2. cowner/user have the same RBAC as other entities in Power Automate. they will be able to configure/view hosted machines. This can be useful if the creator/owner is a service account.

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