Creating files in OneDrive for Flow users

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Posted on by julianhoewel_95

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Hey guys,

in my project our technicians are filling out some data in PowerApps which is then transfered to Flow, that works fine.
In that flow process there will be a created some files which are then uploaded to OneDrive, now the problem:
Why is the process only working when I am launching the flow? I thought that as soon as I give rights to the PowerApps users they are allowed to create files in the OneDrive folder (from the flow owners account - my account), but unfortunately that doesnt work... Is it because of the dynamic folder path?

I already tried it with SharePoint, which works, but I have the problem that I am converting a .html document to a JPG file, and that action is - as far as I know - not defined in the SharePoint actions.

Thanks for any help!

Greetings

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manuelstgomes 6,625 on at

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Hi @julianhoewel_95

It depends a little on how you share the Flow. If, in your flow, grant permissions for people to run it (making it a team Flow), then it should work because you're granting permissions to run the Flow on your connections. If you copy or create a template the connections will be set up by each person pointing to their OneDrive.

Dynamic paths aren't the issue. You can use them without an issue.

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Cheers
Manuel

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julianhoewel_95 110 on at

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Hi @manuelstgomes ,

thanks for your response, but it leads me to another question:
if I want to share my flow with other users, I can only classify the users as owners, not as run-only-users... Is that the reason why the files are created in their specific OneDrive?

If I understand you right, does that mean that I have configured my flow wrong when I created it?

Cheers
Julian

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manuelstgomes 6,625 on at

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Hi @julianhoewel_95

Yes, indeed they are only Owners so they can change the flow. But the connection used is yours so it should be stored on your OneDrive.

For example this Flow.

If I share it with someone the connection is still mine and Microsoft even warns that:

"Everyone listed as an owner will have access to all these connections and will only be able to use them in this flow."

I find it strange that the files are stored in their own OneDrive. Are you sure you used the "Share" and not the "Send Copy"?

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Cheers
Manuel

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julianhoewel_95 110 on at

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Hi @manuelstgomes ,

yes im sure I used "share".
I found out that whenever a flow is triggered by PowerApps, that flow is using the data of the PowerApps User, e.g. it also generates an email from the user's account and not the one of the flow owner.
Intuitively I thought that flow woudn't work like this, but obviously thats the case when you connect it to PowerApps...

Thanks for your help!

Cheers
Julian

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MsGkrishnan 2 on at

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Hi,
Related to this I want a file to be created in flow users One drive. I have done the button trigger and working well when myself running the flow from the power bi button. But when other users are running, they don't have file created in their one drive or mine. I am not getting any error message as well. What could be the reason. I shared the link of power bi dashboard and given run as users access. Secondly, i can't see the run history of other users in my power automate flow page.

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