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Change Name & Email of the Requester into the Approval Email Sent

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Posted on by Fatimah_33

Hello All,

I have created an automated workflow that starts once users add, modify any file from a document library in the SharePoint. The flow works well, except it put my name and email as a creator, instead of the starter of the flow (who trigger the flow).

Why it is showing my name as created by? And how can I set up the approval to only display the name of the requester of the flow?

Note: I am the owner of this flow.

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VictorIvanidze 13,073 on at

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You have asked the same question a month ago.

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Fatimah_33 57 on at

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@VictorIvanidze no sir it is a different question. What I am asking here is to remove my name from the approval request, as mentioned in the image.

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yashag2255 24,769 Super User 2024 Season 1 on at

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Hi @Fatimah_33

The approval action is using your name because it has been authenticated from your credentials. What trigger are you using in the flow? For a flow that has a manual trigger type, you can define it to use the connection of the person running the flow and only then it will display the details of the person who triggered it. You cannot change that manually on the action.

Hope this Helps!

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Fatimah_33 57 on at

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Hello @yashag2255

My flow starts once the action is performed. It is an automated workflow. I cannot change the credentials connection. It is log in with my credentials.

Is there a way in the workflow I can change or hide my name & email?

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yashag2255 24,769 Super User 2024 Season 1 on at

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Hi @Fatimah_33

Nope. It cannot be changed for Automated Flows and you cannot create another workflow to change that information. If you think this should be added as a feature, you can create an idea post here or upvote existing similar ones. https://powerusers.microsoft.com/t5/Power-Automate-Ideas/idb-p/MPAIdeas

Hope this Helps!

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

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