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Power Platform Community / Forums / Power Automate / Create flows to manage...
Power Automate
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Create flows to manage email in Power users

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Power Automate is a powerful tool that can be used to create flows to manage email in a variety of ways. Here are a few examples:

  • Automatically move emails to specific folders: You can create a flow that automatically moves emails to specific folders based on the subject, sender, or recipient. This can help you to keep your inbox organized and make it easier to find the emails that you need.
  • Send automatic replies: You can create a flow that sends automatic replies to emails when you are on vacation or out of the office. This can help to let people know that you are not available and when you will be back.
  • Create tasks from emails: You can create a flow that creates tasks from emails so that you can easily track your to-do items. This can help you to stay organized and productive.
  • Send notifications when you receive new emails: You can create a flow that sends you a notification when you receive a new email. This can help you to stay on top of your inbox and respond to emails promptly.
  • Approve or reject emails: You can create a flow that allows you to approve or reject emails from specific senders. This can be helpful for managing customer support tickets or other types of requests.

These are just a few examples of the many ways that you can use Power Automate to create flows to manage email. To create a flow, simply go to the Power Automate website and click on the "Create a new flow" button. Then, select the "Automated cloud flow" option.

Once you have selected the "Automated cloud flow" option, you will need to choose a trigger for your flow. A trigger is an event that will start the flow. For example, you could choose to trigger the flow when you receive a new email.

After you have chosen a trigger, you will need to add actions to your flow. An action is something that the flow will do. For example, you could add an action to move the email to a specific folder or to send an automatic reply.

Once you have added all of the necessary actions to your flow, you can save and test it. Once you are satisfied with your flow, you can turn it on.

Here is a more detailed example of how to create a flow to automatically move emails to a specific folder:

  1. Go to the Power Automate website and click on the "Create a new flow" button.
  2. Select the "Automated cloud flow" option.
  3. In the "Choose a trigger" section, select the "When a new email arrives (V3)" trigger.
  4. Click on the "New step" button and select the "Move email to folder (V2)" action.
  5. In the "To folder" field, select the folder that you want to move the emails to.
  6. Click on the "Save" button.
  7. Click on the "Test" button to test your flow.
  8. Once you are satisfied with your flow, click on the "Turn on" button.

Your flow will now automatically move all new emails to the specified folder. You can create flows to manage email in a variety of other ways, so be creative and experiment to see what works best for you.

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  • CU22041525-0 Profile Picture
    89 on at

    Hi @petergrew !

    Thank you for sharing this information about using Power Automate for email management. Can you provide more examples of how you've used these flows in your own work, or do you have any specific use cases to share?

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