Power Platform Community Forum Thread Details

HI,

Solution 1: PDF Form-Based Approach (Recommended)

If your PDF contains fillable forms:

Power Apps Component:

Extract PDF form data using Power Automate

Display data in Power Apps form interface

Allow users to edit the extracted data

Submit changes back to Power Automate

Power Automate Flow:

Use "Extract text from PDF" action to get form data

Use third-party connectors like:
- Encodian (PDF Manager)
- Muhimbi (PDF Converter)
- Adobe PDF Services API

Trigger: Power Apps
↓
Extract PDF form data
↓
Return data to Power Apps
↓
(User edits in Power Apps)
↓
Receive updated data from Power Apps
↓
Generate new PDF with updated data
↓
Save/Email the updated PDF

Solution 2: Using Adobe PDF Services API

Most comprehensive solution:

Power Automate Implementation:

HTTP Request to Adobe PDF Services API

Extract form data from PDF

Send to Power Apps for editing

Receive updated data

Fill PDF form with new data

Save and email the updated PDF

Sample HTTP Request

json

{
  "method": "POST",
  "uri": "https://pdf-services.adobe.io/operation/extractpdf",
  "headers": {
    "Authorization": "Bearer @{variables('AdobeToken')}",
    "Content-Type": "application/json"
  },
  "body": {
    "input": {
      "location": "@{variables('PDFLocation')}"
    },
    "output": {
      "location": "@{variables('OutputLocation')}"
    }
  }
}

Solution 3: Template-Based PDF Generation

Convert PDF to template approach:

Process:

Extract data from original PDF

Create PDF template with placeholders

Power Apps edits the data

Power Automate generates new PDF using template

Replace original file with updated version

Power Automate Actions:

Extract text from PDF
↓
Parse extracted data
↓
Send to Power Apps
↓
Receive updated data
↓
Create PDF from Word template
↓
Save with original filename
↓
Email PDF

Solution 4: Using Encodian (Third-Party Connector)

Premium but powerful solution:

Encodian Actions Available:

Extract PDF Form Data

Populate PDF Form

Convert PDF to Word (edit) → Convert back to PDF

Merge PDF data

Implementation:

Extract form data using Encodian

Edit in Power Apps

Populate PDF form with new data

Email updated PDF

Solution 5: OCR + Template Approach

For non-form PDFs:

Process:

Use AI Builder OCR to extract text

Parse and structure the data

Edit in Power Apps

Generate new PDF from Word template

Format to match original layout

Power Automate Flow:

AI Builder - Extract text from PDF
↓
Parse text into structured data
↓
Power Apps - Edit interface
↓
Generate PDF from template
↓
Email updated PDF

Solution 6: Hybrid Approach with SharePoint

Using SharePoint as intermediate storage:

Setup:

Upload PDF to SharePoint

Extract data to SharePoint list

Power Apps edits SharePoint data

Power Automate generates updated PDF

Replace original in SharePoint

Email the file

If I have answered your question, please mark it as the preferred solution ✅ . If you like my response, please give it a Thumbs Up 👍.
Regards,
Riyaz

Community site session details

Edit/Update Existing PDF File

Solution 1: PDF Form-Based Approach (Recommended)

Power Apps Component:

Power Automate Flow:

Solution 2: Using Adobe PDF Services API

Power Automate Implementation:

Sample HTTP Request

Solution 3: Template-Based PDF Generation

Process:

Power Automate Actions:

Solution 4: Using Encodian (Third-Party Connector)

Encodian Actions Available:

Implementation:

Solution 5: OCR + Template Approach

Process:

Power Automate Flow:

Solution 6: Hybrid Approach with SharePoint

Setup:

Helpful resources

News and Announcements

Quick Links

Forum hierarchy changes are complete!

Ajay Kumar Gannamaneni – Community Spotlight

Congratulations to the November Top 10 Community Leaders!

Leaderboard > Power Automate

Featured topics

Product updates

Community site session details

Edit/Update Existing PDF File

Solution 1: PDF Form-Based Approach (Recommended)

Power Apps Component:

Power Automate Flow:

Solution 2: Using Adobe PDF Services API

Power Automate Implementation:

Sample HTTP Request

Solution 3: Template-Based PDF Generation

Process:

Power Automate Actions:

Solution 4: Using Encodian (Third-Party Connector)

Encodian Actions Available:

Implementation:

Solution 5: OCR + Template Approach

Process:

Power Automate Flow:

Solution 6: Hybrid Approach with SharePoint

Setup:

Helpful resources

News and Announcements

Quick Links

Forum hierarchy changes are complete!

Ajay Kumar Gannamaneni – Community Spotlight

Congratulations to the November Top 10 Community Leaders!

Subscribe to this forum!

Select categories

Leaderboard > Power Automate

Featured topics

Product updates