Send one e-mail for multiple list items

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Posted on by dennisb88

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Hi all,

I've a question about how to create a flow that check all the items in a flow and send an e-mail to all the companies that are stored in the list.

For your information, I've a flow with multiple customers inside. For some customers, there are multiple line items, I need to merge the information into one e-mail. Every customer has an identical relation number, so that's a matching point in the list that can be used.

The list is created as follow:

2020-12-14 11_57_21-Window.png

Now I need to send every customer ONE (1) e-mail about the changes. Because it's possible that a customer have multiple line items, it's required that every customer get one e-mail with all the list items that's matched with his relation number.

Example e-mail:

Dear relation,

Whe will let you know that your pickup day(s) will be changed:

Your current pickup day for Contract A Monday will be changed to Saterday.

Your current pickup day for Contract B will be changed to Friday.

Etc.

How can I achieve this?

(The trigger is when I push a button).

Thanks in advance.

Categories:

Building flows

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v-litu-msft on at

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Hi @dennisb88,

You could following these steps to do that:

First part, get all items in the list and store Email addresses into an array variable, then use union() function to remove repeat email addresses.

union(outputs('Compose'),outputs('Compose'))

Second part, initialize a string variable to store the Email body, Then use Apply to each action to loop the Email address in part 1, then use Get items with filter query:

Contacte_x002d_mailAddress eq '@{item()}'

Then append each line into the string variable, after all rows about current customer in it, send email and empty the string variable for next customer.

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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dennisb88 603 on at

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Hi @v-litu-msft ,

Thank you, that's helping a lot.

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Alperen 32 on at

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Hello @v-litu-msft. I tried to use your solution on my flow. On the apply to each 2 loop i get an error while i only got the get items in it. Maybe you have an solution for me? This is my error:

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Alperen 32 on at

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I am trying to build a similar flow. I get the same error as you. Anyone got a solution for it?

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