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Meeting Capture FollowupTimesScreen: 2 date pickers to select Start and End

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Posted on by Community Power Pla... Microsoft Employee

I'd like to search for Follow-up meeting times using a range (rather than a day at a time). This would enable my team to search for possible meeting dates over the next month, for example.

I'm thinking two date pickers, but I'm really struggling to get it right.

Something that could look like this:
Ideal Setup.png

Here's the code options to adjust:

OnStart

Concurrent(Set(MyCalendarID,LookUp(Office365.CalendarGetTables().value,DisplayName=LookUp(CalendarLocalizedLabel,Value=DisplayName).Value).Name);ClearCollect(AllFutureEvents,Office365.GetEventsCalendarView(MyCalendarID,Text(Today(),UTC),Text(DateAdd(Today(),2,Days),UTC)).Values),Set(MyUserProfile,Office365Users.MyProfile().Id),

 /*used to determine if meeting attendees are in app user's org*/
Set(MyDomain,Last(Split(User().Email,"@")).Result),

 /*used to determine countdown to end of selected meeting*/
Set(HomeTimerStart,Now()));

/*Meetings are defined to be calendar events less than 6 hours in length*/
ClearCollect(MeetingsOnly,Filter(AddColumns(AllFutureEvents,"isCurrent",DateDiff(Start,Now(),Seconds)>0&&DateDiff(Now(),End,Seconds)>0),DateDiff(Start,End,Hours)<6));Set(NumberOfCurrentMeetings,CountRows(Filter(MeetingsOnly,isCurrent)));

/*If a single meeting is happening now, autoselect it*/
If(NumberOfCurrentMeetings=1,Set(AutoSelectMeeting, true );Set(SelectedMeeting,LookUp(MeetingsOnly,isCurrent)))

FollowUpTimesScreen --> Button ('Find Available Times')

ClearCollect(MeetingTimes,AddColumns(
Office365.FindMeetingTimes(
{
MaxCandidates:15,MinimumAttendeePercentage: 1, 
MeetingDuration: MeetingDurationSelection.SelectedText.Minutes,
Start:Text(DateAdd(DatePicker1.SelectedDate,MeetingStartRange.SelectedText.Minutes, Minutes), UTC),
End:Text(DateAdd(DatePicker1.SelectedDate, MeetingEndRange.SelectedText.Minutes, Minutes), UTC),
RequiredAttendees:Concat(FollowUpMeetingAttendees,UserPrincipalName & ";")
}
)
.MeetingTimeSuggestions,"StartTime",MeetingTimeSlot.Start.DateTime,
"EndTime",MeetingTimeSlot.End.DateTime));
Set(ShowMeetingTimes, true);
Set(Loading, false)

Gallery

SortByColumns(MeetingTimes,"Confidence",Descending,"StartTime",Ascending)

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Building Power Apps

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v-xida-msft Microsoft Employee on at

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Hi @Anonymous ,

Could you please share a bit more about your scenario?

Do you want to filter meeting time records using Date time range which across different dates rather than within one day?

I have made a test on my side, please consider take a try with the following workaround:

Within your FollowUpTimesScreen, set the OnSelect property of the "Find Available Times" button to following:

Set(Loading, true); ClearCollect( MeetingTimes, AddColumns( Office365.FindMeetingTimes({ MaxCandidates:15, MinimumAttendeePercentage: 1, MeetingDuration: MeetingDurationSelection.SelectedText.Minutes, Start: Text(DateAdd(StartDatePicker.SelectedDate, MeetingStartRange.SelectedText.Minutes, Minutes), UTC), // Modify formula here End: Text(DateAdd(EndDatePicker.SelectedDate, MeetingEndRange.SelectedText.Minutes, Minutes), UTC), // Modify formula here RequiredAttendees:Concat(FollowUpMeetingAttendees,UserPrincipalName & ";")}).MeetingTimeSuggestions, "StartTime", MeetingTimeSlot.Start.DateTime, "EndTime", MeetingTimeSlot.End.DateTime ) ); Set(ShowMeetingTimes, true); Set(Loading, false)

Note: Please replace the StartDatePicker and EndDatePicker with actual DatePicker names in your FollowUpTimesScreen.

After that, please re-load your app, then check if the issue is solved.

Best regards,

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Community Power Pla... Microsoft Employee on at

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Thanks @v-xida-msft . It's working like a charm. The last issue I could use help with is figuring out how to display more than 15 meeting options in the gallery. Do you have any idea how I might accomplish that?
You have been super helpful. I appreciate it.

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v-xida-msft Microsoft Employee on at

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Hi @Anonymous ,

Is the solution I provided above helpful in your scenario?

If the solution I provided above could solved your problem, please consider go ahead to click "Accept as Solution" to identify this thread has been solved.

If you want to get more Meeting Options using your Office365Outlook.FindMeetingTimes() function, please check and see if my response within the following thread would help in your scenario:

https://powerusers.microsoft.com/t5/Building-Power-Apps/Schedule-Meeting-How-to-retrieve-complete-Meetingtimes/m-p/387987

On your side, you should modify your formula as below:

Set(Loading, true); ClearCollect( MeetingTimes, AddColumns( Office365.FindMeetingTimes({ MaxCandidates: 48, // modify formula here MinimumAttendeePercentage: 1, MeetingDuration: MeetingDurationSelection.SelectedText.Minutes, Start: Text(DateAdd(StartDatePicker.SelectedDate, MeetingStartRange.SelectedText.Minutes, Minutes), UTC), // Modify formula here End: Text(DateAdd(EndDatePicker.SelectedDate, MeetingEndRange.SelectedText.Minutes, Minutes), UTC), // Modify formula here RequiredAttendees:Concat(FollowUpMeetingAttendees,UserPrincipalName & ";"), ActivityDomain: "Unrestricted", // add formula here IsOrganizerOptional: false // add formula here }).MeetingTimeSuggestions, "StartTime", MeetingTimeSlot.Start.DateTime, "EndTime", MeetingTimeSlot.End.DateTime ) ); Set(ShowMeetingTimes, true); Set(Loading, false)

Please take a try with above formula, then re-click the "Find Available Times" button again, check if the issue is solved.

Best regards,

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