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Creation of an approval flow where 2 out of 4 people have to confirm

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Posted on by Ronja06

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I'm trying to create an approval flow for reviewing marketing content. We have 4 people who would be entitled to do this. But it is enough if 2 say "approve".

The content for the approvals is stored in a SharePoint list.

Now there are 2 cases with the approval app: first respond & wait for everyone

Is it possible to set up the flow so that after 2 answers the result already jumps to Approved?

I'm trying to create an approval flow for reviewing marketing content. We have 4 people who would be entitled to do this. But it is enough if 2 say "approve".The content for the approvals is stored in a SharePoint list.Now there are 2 cases with the approval app: first respond & wait for everyoneIs it possible to set up the flow so that after 2 answers the result already jumps to Approved?

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Unknown geen idee 1,757 on at

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Dear Ronja06,

I am not aware of a standard approval-action which continues after 2 successful 'Approved' outputs.
But you could create it yourself relatively easy by adding a field in the sharepoint list, something like 'ApprovalCount'. Every time an approval output with 'Approved' comes in you increment the field. When the field hits 2, then you continue the rest of the actions in your flow.

Hope this helps, happy flowing,
Koen

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OkanMTL 703 Super User 2024 Season 1 on at

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Should be possible.

At somewhere around the top of your flow, create an initialise an empty Variable (number, give it the name Count) and give it the value 0.

Then

You would need a loop in where the variable Count is appended by 1 whenever something is approved.

Next, you will need a condition block which checks if the Value of Count = 2, if yes >approve document, if no (when the count is 0 or 1 ) > keep running the flow.

Will be a little bit more technical, Good luck.

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Ronja06 2 on at

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Hi Koen5,
thanks for answering.
I am pretty new to Power Automate. Would it be possible to send me a quick screenshot of how that would look like?

More precisely this part, I cannot seem to make it work: increment the field.

Thanks a lot 🙂

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Unknown geen idee 1,757 on at

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Dear Ronja06,
I will not build the flow for you and deprive you of the valuable learning experience ... 12 months ago I also started with PowerAutomate and was a complete newbie.

Increment the field can be done by using a compose action with the express 'add()', for example add(1,1) will result in 2.

Happy flowing,
Koen

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