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Update existing form entry

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Posted on by Kingkoko12

Hi Guys, i created a flow to update a SharePoint list every time and entry is filled on Microsoft forms and this works well. problem is i want to be able to update the same entry of a particular response and want the new details from the update to sync to the SharePoint after i click submit again. Note that i enabled that users can edit their response which is how changing details from the initial response is possible. Any ideas please ?

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David_MA 12,966 Super User 2025 Season 2 on at

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There is no support for that at this time in Power Automate.

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Pstork1 68,707 Most Valuable Professional on at

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The problem is that there needs to be something in the form that they submit that you can use to find the original entry in the list. Some kind of key. This will need to be entered by them since there is no way to preload a parameter into an MS form. So if the user enters the value correctly, say the title of the item, then you can use that in the flow to lookup the item and do an update instead of a create new. But that lookup will be case sensitive so if they mistype any part of the value you'll get a new entry instead of updating an existing one. It will work, but would be prone to error.

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David_MA 12,966 Super User 2025 Season 2 on at

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@Pstork1 how do you see the flow triggering when the form is edited, since currently Power Automate only has a trigger for the initial submission of the form? I don't see how "some kind of key" would work since there is no way to tell when they edit the form. The initial post says they're using https://forms.office.com/ which only has the one trigger.

@Kingkoko12 you are using MS Forms and not MS Lists, correct? If you were using MS Lists this would be easier since there is a trigger for when a list item is updated.

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