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Approvals - How to Get the Approval from X Number of people and Complete the Flow Successfully out of Y Number of Approvers without waiting for Other Remaining Approvers

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Posted on by Syed Mehdi

Hello Community,

I have a scenario to Develop in Power Automate where I get the "List of Approvers" array and "No. of Approvals required" in the Flow.

Suppose I have 4 emails of Approvers. And the "No. of Approval Required" is 2.

I need to create a Flow which sends the Approval Request to all the 4 Approvers at the same time. As soon as 2 People Approves on the First Come First Serve (FCFS) Basis, the Flow should get Successfully Completed and ignore the ones who have not yet Approved or Rejected.

Regards,

Syed

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sandeepstw 312 Moderator on at

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Hi There,

Here’s how can you do it.

Create an array variable ApproversList. Create an integer variable ‘NumberOfApprovalsRequired’ and set it to 2.

Create an integer variable ‘CurrentApprovalCount’ and set it to 0.

Populate the ApproversList variable with the list of approvers' emails.

Use the "Start and wait for an approval (V2)" action and set it to "Everyone from the assigned list." Assign it to the ApproversList. In the "On new response" branch, increment the CurrentApprovalCount by 1 for each approval.

After the approval action, add a condition to check if the CurrentApprovalCount is greater than or equal to NumberOfApprovalsRequired.

If the condition is true, proceed with the flow's successful completion logic. If false, continue to wait for more approvals.

To terminate the flow after the required number of approvals, use the "Terminate" action and set the status to "Succeeded."

By following these steps, the flow will wait for the required number of approvals, then proceed, ignoring the remaining approvers.

Please give kudos and mark as solution if it helps.

Thanks,
Sandeep Mishra

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Syed Mehdi 3 on at

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Hi Sandeep,

Thanks for spending time and explaining it so well. I will give Kudos to that. But I have missed one very essential piece in the question. I'll edit that later. I don't need to do a sequential approval and wait for each approver. I need to send request to all approvers all at once. And then, as per the FCFS response I want to complete the approval process.

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