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SharePoint Alerts

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Posted on by LN-09071622-0

Currently, I am looking to set up an automated alert system that notifies me via email only when a new file is added to a particular subfolder within our large team folder named 'Documents'. The subfolder of interest is 'Documents>Example>Example'.

Could you please advise on whether it is possible to tailor the automation rules to such a specific requirement?

I have tried these steps, but they do not work as intended

Go to the location of the subfolder > select the subfolder > click "…" in the menu > Automate > Rules > Create a rule;
Select "A new file is added" option;
Enter your email.

The issue is I am getting a alert for documents uploaded into any folder within the One Drive and not that specific sub folder. I have several sub folders within a folder. I thought by selecting the subfolder the rule would be assigned to only that subfolder, however, that is not the case.

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Tomac 3,948 Moderator on at

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This is a very simple task from within Power Automate, rather than browsing via SharePoint.

Go to https://make.powerautomate.us/ (or https://make.gov.powerautomate.us/ if you're on a Government tenant)

Click My Flows

Click New Flow

Click Automated Cloud Flow

Set your Trigger to When A File Is Created for OneDrive or OneDrive For Business, depending on your environment

Click Create

Set up your Flow like this:

Save your Flow and then test it by adding a file to the chosen Directory

For filename I used this expression: triggerOutputs()['headers']['x-ms-file-name']

For Path I used this expression: triggerOutputs()['headers']['x-ms-file-path']

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LN-09071622-0 2 on at

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@Tomac I have spent the last hour trying to work with PowerAutomate and I keep getting an "Run After" error, so I have restarted the whole process.

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