web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

News and Announcements icon
Community site session details

Community site session details

Session Id :
Power Platform Community / Forums / Power Automate / Automate Schedule usin...
Power Automate
Unanswered

Automate Schedule using Availability

(0) ShareShare
ReportReport
Posted on by 2

I'm new to using Power Automate so I have tried multiple ways but didn't seem to get any real progress.
I've been having trouble trying to create an automated flow that assigns shifts for my team on a weekly basis. The key requirements are as follows:

  1. Shift Options: There are only two shift options per day:

    - Morning shift: 9:30 AM - 1:00 PM and Afternoon shift: 1:00 PM - 4:30 PM
  2. Automation Schedule: The flow should run every week on Friday at 5:00 PM to assign shifts for the upcoming week.

  3. Weekend Consideration: No shifts should be assigned on the weekend.

  4. Create Teams Meetings: For each assigned shift, automatically create a Microsoft Teams meeting with the correct person assigned to that shift.

The flow should optimize the assignment based on each team member's availability (the one that you can set using the Teams app and Shifts), ensuring there are no overlapping shifts and that the workload is fairly distributed

Does anyone have any tips concerning the type of functions to use etc?

Categories:
I have the same question (0)
  • SudeepGhatakNZ Profile Picture
    14,396 Most Valuable Professional on at
    What have you built so far? Can you post a screenshot?
    Which part are you struggling with?
     
  • CU28101249-0 Profile Picture
    2 on at
    I've not built that much so far, I coudn't find a function that directly gets the availability from the members, only the already assigned shifts etc.
     
    I used the apply to each to try and read out the availability from each member.
     

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Season of Sharing Community Challenge Winners!

Congratulations to our community stars!

Kudos to our 2025 Community Spotlight Honorees

Expanding mentorship, skilling, and AI innovation

Congratulations to the July Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Power Automate

#1
David_MA Profile Picture

David_MA 248 Super User 2026 Season 2

#2
trice602 Profile Picture

trice602 160 Super User 2026 Season 2

#3
11manish Profile Picture

11manish 142 Super User 2026 Season 2

Last 30 days Overall leaderboard