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Power Platform Community / Forums / Power Automate - Building Flows / Get a specific PDF fro...
Power Automate - Building Flows
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Get a specific PDF from a folder in SharePoint

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Posted on by CSilva

Hello, I have a folder containing reports that go through many iterations before being finalized, and my goal is to find the finalized one and stamp a watermark on it. Each series of reports has its own DocID and a Status column used to identify them. I need to create a Flow that activates when an item is created containing the DocID. 

 

When the item containing the DocID is created in a SharePoint list, I need to get that specific file/PDF based on the retrieved DocID and the Status eq Approved. Any help would be greatly appreciated. 

Categories:
Business Process Flows
  • v-jefferni Profile Picture
    v-jefferni on at
    Re: Get a specific PDF from a folder in SharePoint

    Hi @CSilva ,

     

    You need a Condition control first and check if the output of Get files is empty. If not, get the first file using first in the expression:

    vjefferni_0-1719799695153.png

     

    If there won't be more than 1 file in the output, actually the Apply to each will help you create the flow and won't affect the performance, it's not something to worry about.

     

    Best regards,

  • CSilva Profile Picture
    CSilva on at
    Re: Get a specific PDF from a folder in SharePoint

    Thank you for the response. I have done that, but my issue is that when doing subsequent steps, it forces me to do an 'Apply To Each' since we use the 'Get Files' action. Is there a way to locate and grab a single file that I can edit in subsequent steps?

  • v-jefferni Profile Picture
    v-jefferni on at
    Re: Get a specific PDF from a folder in SharePoint

    Hi @CSilva ,

     

    Have you tried filter query in Get files action?

    vjefferni_0-1719563254493.png

     

    Best regards,

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