Is there a way to call the same Flow from SharePoint UI inside multiple libraries

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Posted on by johnjohnPter

1,946 Season of Giving Solutions 2025

We have around 15 document libraries inside a sharepoint site. now we want to build a flow which is called from SharePoint list view UI as follow:-

and when the user click on the move icon >> the workflow should move the file to OWS using SFTP connector.

Now the issue i am facing is that when i define the flow, to run on selected file:-

I will need to define the library in advance:-

so not sure how i can allow the same flow to run on the 15++ libraries we have ? is this possible? If not then is there any workarounds ?

Thanks

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Building flows

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David_MA 14,605 Super User 2026 Season 1 on at

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You need to set up one flow for each of the 15+ document libraries. In addition, the for a selected file trigger can only be used in the default environment. If you create the flow in a non-default environment, you will not see the button to trigger the flow in the library.

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johnjohnPter 1,946 Season of Giving Solutions 2025 on at

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As this will be on PROD environment, so we need to add this flow inside our PROD environment solution, so you are saying that calling the flow which is inside a PROD environment from SharePoint will not work?

If this is the case, then I am thinking of this approach instead:-

1) To set a field named "Copy To OWS" inside the document libraries by adding the column to the content type.

2) The column will be a Yes/No column,

3) Where if the user wants to copy a file, the user will set the file "Copy to OWS" to Yes.

4) Then i will have a scheduled workflow, which loop through all the libraries (current and future), get all files which have their "Copy To OWS" = Yes, if so, to copy the file, then set the Yes/No to No or empty... what do you think?

Thanks

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leo85 617 on at

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Yes, you can do this with one flow, but you cannot do it with the For A Selected Item trigger. Instead use the HTTP Request trigger.

This trigger provides a public URL, with which you can trigger the flow. You can use column formatting in sharepoint to pass the site, document library and ID of the item. With this information you can then get the relevant document in SharePoint. So instead of creating 15+ flow, you only need to change the column formatting on each site.

There are 2 caveats here:

1. The URL is public. So anyone with on the internet can potentially trigger your flow, if they have the URI.

2. The user will be forwarded to a new page, because they clicked on a link. You could have the flow display a message like: "Copying in progress."

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