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SharePoint News Post Email Announcement Issue

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Posted on by ssjoblom

Hello! I have an automation built that sends an email to our entire company when a new News Post is published inside of any of our Teams pages in SharePoint.

I originally used these instructions, which worked quite well for our company: https://collab365.com/using-flow-sharepoint-news-notifications/

I have recently made some changes to the flow, because I don't want an email generated whenever a News Post is "edited", as it creates multiple emails which is annoying and unnecessary. The original flow had a trigger of "when a file is created or modified (properties only)", which I changed to "when a file is created (properties only)".

I tested the flow and it worked well for me. However, when anyone else in the company publishes a News Post, the flow does not trigger. It triggers for anyone in the company under the old flow, but not within this new one. Is there a setting I'm not understanding/changing that allows the flow to run when anyone makes a News Post (versus just when I make one) under this new trigger "when a file is created (properties only)"?

For some added detail, my posts show up under "run history", but no one else's posts do. I have not made any other technical changes between the old flow and the new flow. Here is a screenshot of the flow:

Flow Screenshot.png

Any help or input is appreciated, thank you!

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Using flows

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aschutz 4 on at

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I've run into this as well, but my problem is a little different. I keep getting a false return on the condition, even on pages that are posted. I think that problem is in the page creation process. If a draft is saved, it triggers the flow with a promotion status of 1. When the page is posted, I think it renames the file, but does not create it, so the flow is not triggered. Thus, the use of "created or modified" as the trigger. Incredibly annoying to get notifications on every change to a news post, however. Haven't seen the other-user problem on mine.

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aschutz 4 on at

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Alternative approach I found was to create a 4-hour recurrence trigger that pulls items in site pages that have been created in the 4 hours prior. Then the condition (promoted=2) is imposed and an email sent, like what the original blogger gave us. The only thing it will miss are news items created but not promoted within 4 hours.

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RHowardAZTile 2 on at

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I am having the exact same issue. Did you ever find out the solution to triggering the flow when other people create News Posts other than who created the flow?

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