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Approvals

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Posted on by CH-27121700-0

I've successfully built an approvals flow that I'm happy with but now the approval requirements has changed and I need to either modify it or create it all over again -

For approvals, now depending on the level of impact will determine the amount of required users needed to consider it approved. One of the columns in my SharePoint list has the impact level listed and from that information, I need it to know that only X number of approvers are needed before it can be marked approved. How would I do that?

Also, is there a way to add a column to see who is pending approval within SharePoint from the flow? This one is a huge point that I haven't been able to solve for yet. Being able to see it in Approvals or Workflows isn't a solution, as we are a team and I need to be able to see everything that is pending.

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David_MA 15,350 Super User 2026 Season 2 on at

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Re: Also, is there a way to add a column to see who is pending approval within SharePoint from the flow?

Add a text field in your list named "current approver" or whatever you want to store the data. Then before you create the approval in your flow, use an update item action to populate the approver into this field.

Re: For approvals, now depending on the level of impact will determine the amount of required users needed to consider it approved. One of the columns in my SharePoint list has the impact level listed and from that information, I need it to know that only X number of approvers are needed before it can be marked approved. How would I do that?

This can probably be done, but you don't explain the logic you will use to determine the number of approvers, so I cannot offer any specific advice. Here is a blog post on one approach, which may or may not meet your needs: Build approval flow for various number of approvers in Power Automate

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CH-27121700-0 4 on at

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Hi, thanks for the link I will check it out.

In SharePoint, next to each item in the list (word doc), it will now indicate the impact level (low - needs 2 approvers, medium - needs 3, high - needs 2 + a specific person) out of a total of 5 approvers. So whichever 5, except high requires any 2 + someone specific.

So it shouldn't be in sequential order - once a document is created, it should send to all 5 but depending on the selected impact level, it only needs a set amount before it's considered approved. Except for high - that requires a specific person plus 2 more.

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