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Session Id : qAz5/hHqFYKULgHEqShzCi
Power Automate - Building Flows
Answered

Create and Update Calendar Events triggered from a SharePoint list

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Posted on 3 Dec 2018 14:00:29 by 22

Hi guys,

 

First I got to say that I am a complete newbie to MS Flow.

I am developing a Room Booking application on PowerApps. It creates/updates items in a SharePoint list. I have managed to create a flow which successfully creates new calendar event/sends meeting invitation every time when a new item is created into the SharePoint list. Here it is:

Capture.PNGNow I am struggling to make it update/delete the corresponding calendar event when an item in the SharePoint list is modified or deleted. i.e. when the meeting owner change the meeting details or cancel the meeting.

 

I cannot find a way to store and then make a reference to the specific item ID in outlook...

 

Any help will be highly appreciated!

 

Thank you in advance!

 

Tony

  • SAHoff Profile Picture
    59 on 25 Oct 2022 at 21:33:35
    Re: Create and Update Calendar Events triggered from a SharePoint list

    I know it's been a while, but I'm having the same problem as BatInDaCave. The flow compares all events in the calendar to the given value, and if they don't match, it creates a new event for each of the existing calendar events, because of the Apply to Each function. Really you only want it to create one event if there's not an existing event that's a match. Anyone found a fix for this issue?

  • Rense Profile Picture
    20 on 22 Aug 2022 at 08:25:01
    Re: Create and Update Calendar Events triggered from a SharePoint list

    Hi Mabel,

    @Medalow Can you help me with these topic? How to UPDATE Sharepoint Event calendar when Share... - Power Platform Community (microsoft.com)
    I have the same question but then from a Sharepoint Calendar.
    @AKool11 is excatly explaining what I am looking for.

    Best Regards,

    Rense

  • Goffgaff Profile Picture
    2 on 23 Feb 2022 at 07:14:07
    Re: Create and Update Calendar Events triggered from a SharePoint list

    Can this solutions use with MS Team Meeting that were created by MS flows also ? 

  • KIBANG Profile Picture
    115 on 02 Feb 2021 at 17:05:14
    Re: Create and Update Calendar Events triggered from a SharePoint list

    Hi,

     

    Would the single line of text column be hidden in the list? Otherwise, it might cause confusion to the people filling out the list.

  • BatInDaCave Profile Picture
    25 on 21 Apr 2020 at 19:12:56
    Re: Create and Update Calendar Events triggered from a SharePoint list

    I've tried this method but it does not work as intended.

     

    It compares all the events you have you in the calendar to the given value, yes it will send 1 update to the given event. but for the rest of the events in the calendar, since the condition does not meet, and you get a bunch of event creation in the same flow run.

  • Community Power Platform Member Profile Picture
    on 13 Jan 2020 at 19:12:26
    Re: Create and Update Calendar Events triggered from a SharePoint list

    How did you solve this, I want to do the exact same thing. I did it once and it worked, but now it does not. 

    It don't want to find the document library, so I write it manually. 

    When I want to do the apply to each it does not find anything

  • KarlB Profile Picture
    38 on 20 Nov 2019 at 20:28:27
    Re: Create and Update Calendar Events triggered from a SharePoint list

    I'm having the same issue. Any ideas?

  • Matthias-OTK Profile Picture
    10 on 02 Nov 2019 at 11:35:26
    Re: Create and Update Calendar Events triggered from a SharePoint list

    hi

    I´m struggling with a variant of what is being accomplished here.

    I am using a sharepoint list for leaverequests and then a flow for approval.

    If approved, my flow creates an item in a sharepoint calendar.

     

    The ID of the item in the sharepoint list for leave requests however, is not the same as the ID of the corresponding item in the calendar.

     

    I´m desperatedly trying to establish the part of the flow for changes.

    So, if an approved entry in the leave request sharepoint list, for which a corresponding calendar entry had been created gets changed, I want to update said calendar entry accordingly.

     

    Any ideas?

  • Medalow Profile Picture
    22 on 27 Dec 2018 at 08:43:47
    Re: Create and Update Calendar Events triggered from a SharePoint list

    Thank you for your time and the proposed solutions!

     

    It's working out perfectly! 🙂 

     

    Cheers

  • Verified answer
    v-yamao-msft Profile Picture
    on 27 Dec 2018 at 08:12:54
    Re: Create and Update Calendar Events triggered from a SharePoint list

    Hi @Medalow,

     

    Yes, it could be achieved by having two flows.

    Flow1 is used to create the corresponding EventID in SharePoint list when an event is created on Outlook Calendar.

    Note: Please create a Single Text of column in the list first for the unique identifier of the event.  

    1.PNG

    Flow2 is used to update corresponding event on Outlook calendar when an item is modified in SharePoint list.

    Add a Condition in the flow with “Created is equal to Modified” to check if it is a new item or a modified item.

    Under if no, add action Get event (V2), select dynamic content EventID from the trigger, then update event (V2) with the modification from the list.

    2.PNG

     

    Best regards,

    Mabel

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