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RENAME ATTACHMENTS UPLOADED FROM MS FORMS AND SEND EMAIL

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Posted on by Community Power Pla... Microsoft Employee

Hi,

I need to create a flow where when a file is uploaded using MS forms, through Powe automate an email would be generated with the attachment also in that email.

But the file needs to be renamed using the answers provided from the MS forms.

Ex:

Question 1> First Name

Answer> Sam

Question 2> Last Name

Answer> Peter

Question 3> Please upload a photo

Answer> User uploads a photo

When the email is sent attaching the photo uploaded it needs to be renamed as "Sam_Peter". Where as the file name needs to be extracted from the answers provided in the MS Forms questions. The file needs to be saved in One Drive also.

I already have a process in place where a mail is generated by extracting the file uploaded in MS forms, but the issue is i need support on how to rename the file accordingly as above requested.

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mfazilm 52 on at

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@trice602 @ScottShearer @ManishSolanki @SudeepGhatakNZ need your help guys

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trice602 16,244 Super User 2026 Season 1 on at

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Hi @mfazilm / @Anonymous ,

Here's a working flow you can make you own.

The form:

After your get response details, you need to parse JSON action to get the details of the file upload question. Run the flow and get the json out of the file upload question. Copy.

Shown below: Get response details run output.

Next in your parse json action, select the file upload question for the content, and then click generate from sample button and paste in your json from the previous step. Your action should look similar to below.

Next add a get file content, and select the fileID from your parse json action. Notice this will wrap itself in an apply to each even though there will only be one file upload, don't worry to much about this.

Next add your send email action... with the attachment details shown below.

Last step, create your file.

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trice602 16,244 Super User 2026 Season 1 on at

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Hi @mfazilm / @Anonymous ,

Previously this dynamic content was not available in the new designer and is why this is shown in classic. Switch to classic for this flow (only body/value is available in the new designer).

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mfazilm 52 on at

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Thank you, Trice, for the quick response.

However, I have tried it but it didn't work since I have uploaded a excel file and he file format didn't show accordingly.

below is how the file is shown once the email has been generated.

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trice602 16,244 Super User 2026 Season 1 on at

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Hi @mfazilm ,

You said you were uploading photos, not excel files. In my example, you can see mine is hard-coded as .jpg. You can change as needed.

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mfazilm 52 on at

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Thank you for the support, now it worked.

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trice602 16,244 Super User 2026 Season 1 on at

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Hi @mfazilm ,

Nice! Always glad to see these responses! This is a FAQ - please mark as a solution to help others find it!

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carlosdavids5 7 on at

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@trice602 what can I do if I want to upload more than one attachment in one email using this flow? The Flow works fine however, when I try to upload more than one attachment it will send it in a separate email. Thank you in advance

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