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Power Platform Community / Forums / Power Apps / Sharing SharePoint Lis...
Power Apps
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Sharing SharePoint List and Custom PowerApps form with external users

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Posted on by 45

(Edit: I also want to pre-emptively say I do not have access to any sort of administration portals as I am not part of IT)
I created a PowerApps application built into a SharePoint list form that I ended making very dynamic with multiple screens. I will explain the way the flow works and then ask for help:

1. User fills out a Microsoft Form to submit an application that will get reviewed. 
2. Application populates the SharePoint list with its responses using Power Automate.

3. Reviewers use the PowerApp tied to the SharePoint form to view applications, submit their ratings (another list is attached to store them) and can use the application to view the rankings. Attached below are some example screens. 

My issue is that while I was able to make the application list that the PowerApp uses public (using the Anyone with the link functionality), the PowerApp gets restricted to be shared only with established users in our org. Is there any workaround to let me share the PowerApp itself with external users as well? I worked pretty hard on this without knowing it'd be so restricted, so I would like to avoid letting my work go to waste. Thank you in advance.

alexneedleman_0-1698692049866.png

alexneedleman_1-1698692266068.png

alexneedleman_2-1698692308622.png

 

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  • PatrickToulson Profile Picture
    2 on at

    Hi Alex,

     

    PowerApps can be shared with external users but this would likely require some assistance from your IT team.

    I've linked the documentation for the process below, but the basic premise is this:

    • The external user creates a Guest account for your tenant
    • The app has "per app" licenses attached for the guests to use it

    If the external users are just inputting data (not looking at existing data), a MS Form might be easier to implement.

     

    Share a canvas app with guest users 

     

    If you found my post helpful, please give them a thumbs up 👍 or mark them as a solution ✔️

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