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Power Platform Community / Forums / Power Automate / Power automate flow to...
Power Automate
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Power automate flow to send emails of items with pending status to individual Assigned To emails

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Posted on by 15

Hi. need some help with my flow - what do i need to add so that i can send email of pending tasks per Assigned To emails. i have attached the screenshots of my flow below. im encountering error with the send email step (i know i need to add some other data ops/variables but i dont know what and where to add them in my flow). Please help me! 

EMMGarcia_0-1673880054141.pngEMMGarcia_1-1673880085357.png

EMMGarcia_3-1673880139029.png EMMGarcia_5-1673880277961.png

 

 

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  • EMMGarcia Profile Picture
    15 on at

    this is already resolved. i have revised my flow and added data operation Parse JSON. Flow perfectly working now.

  • v-jefferni Profile Picture
    Microsoft Employee on at

    Hi @EMMGarcia ,

     

    Nice work! Please consider post current flow steps for other users' reference and accept it as solution to help find it.

     

    Best regards,

  • Verified answer
    EMMGarcia Profile Picture
    15 on at

    Here's my flow:

    EMMGarcia_0-1673953889291.png

    EMMGarcia_1-1673954191414.png

    EMMGarcia_2-1673954286438.png

    EMMGarcia_3-1673954411288.png

     

    After the Compose data ops, save and test the flow prior proceeding to Parse JSON data ops. Copy the output from the test of Compose data ops, as shown in screenshot below:

    EMMGarcia_4-1673954682902.png

     

    After copying output, proceed to next steps on screenshot below:

    EMMGarcia_5-1673954996210.png

    EMMGarcia_6-1673955161533.png

    EMMGarcia_17-1673959086669.png

    on the above screenshot - the first filter should be the default value of the filter query (replace AssignedTo with the equivalent column name on your list). you can add other filters accdg to your requirement - in my case i added Status ne 'Completed' to filter all pending and not started tasks on my list. you can also add filter on dates, etc.

     

    EMMGarcia_9-1673955816597.png

    re: above screenshot - i added this condition so that when filter status returns 0 (meaning no pending/not started status), no email will be sent to the Assigned To emails. This is necessary for scheduled cloud flows to prevent sending blank emails to recipients on defined schedule.

     

    EMMGarcia_12-1673956828407.png

    EMMGarcia_14-1673958278067.png

    i downloaded the formatting style from this website - https://ryanmaclean365.com/2020/01/29/power-automate-html-table-styling/

     

    EMMGarcia_15-1673958525382.png

     

     

    There you go. Hope this helps!

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