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Power Platform Community / Forums / Power Automate - Building Flows / Send an automatic emai...
Power Automate - Building Flows
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Send an automatic email to public form respondent with an attached pdf file

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Posted on by annfebsa

hey all, I have a public application form for a service. I want to send an automated email to each respondent that applies to this service. The problem is I want to attach a pdf file consisting the terms and condition of the service I'm providing. and the location of this file is in a organization one drive or share point. So I think thats why there is an error when commanding the get file action as it is not visible in the email. Is there a way I can still attach this pdf for each respondent?

 

so the flow I need would be :

 

respondent fills in Ms. Form to apply to my services -> I send out an automated email filled with a pdf attachment of the service T&C

 

please help, thanks

  • Andrew_J Profile Picture
    Andrew_J 1,962 Super User 2025 Season 1 on at
    Re: Send an automatic email to public form respondent with an attached pdf file

    @David_MAthanks I was trying to assist @annfebsa in her flow.  But thanks anyway.

  • David_MA Profile Picture
    David_MA 11,726 Super User 2025 Season 1 on at
    Re: Send an automatic email to public form respondent with an attached pdf file

    Ignore...

  • Andrew_J Profile Picture
    Andrew_J 1,962 Super User 2025 Season 1 on at
    Re: Send an automatic email to public form respondent with an attached pdf file

    @annfebsa

     

    Just seen it MS form so ignore the above.  Have you start off with a template for the form like the below:

     

    https://powerautomate.microsoft.com/en-us/templates/details/19f79910d8da440981811b9f8e43ffcc/send-an-email-to-responder-when-response-submitted-in-microsoft-forms/ 

     

    Then you would need to pick up the terms and conditions from the one drive or SharePoint and attach it to every email.

     

    I hope that helps but please attach your flow next time you respond if there is any issue.

     

    Regards,

     

    Andrew

  • Andrew_J Profile Picture
    Andrew_J 1,962 Super User 2025 Season 1 on at
    Re: Send an automatic email to public form respondent with an attached pdf file

    @annfebsa 

     

    So the person wanting the service fills out a Microsoft form or one on a website.

     

    Where does the data from the form get stored

     

    Once I know the above I will be able to help further hopefully, however have you built any flow yet?

     

    Regards

     

    Andrew

     

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