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Is it possible to set Outlook event categories?

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Posted on by Power_Automater

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I have a simple flow in which I would like to create an outlook event, but I've noticed that in the action it doesn't have anywhere to set the event category. Is there a way to do this since I would like all events created by this flow to appear as a consistent color?

Also if I create a red category with the name "Important", would this override any of the calendar owner's categories they may have set up? Eg. if they also happen to have a red category but named "Ignore".

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MarconettiMarco 3,812 Super User 2024 Season 1 on at

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Hello @Power_Automater ,
please follow these steps:
https://www.cloudappie.nl/lowcode-categorize-meetings-outlook/

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
BR,
Marco

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Power_Automater 351 on at

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Sorry I cannot access that link, would you be able to include the method here please?

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VictorIvanidze 13,081 on at

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I do not know why you "cannot access that link", but in short, you have to use a GRAPH request to categorize.

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MarconettiMarco 3,812 Super User 2024 Season 1 on at

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@Power_Automater you have to use this actions

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Power_Automater 351 on at

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Thank you @MarconettiMarco , I will try this out today. Just wondering though how do I set what color the category is since the HTTP request only has the category name? Or do I need to define the category before using the HTTP?

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MarconettiMarco 3,812 Super User 2024 Season 1 on at

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Hello @Power_Automater ,
you need first to define Categories in Outlook.

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BR,
Marco

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Power_Automater 351 on at

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Thank you for that @MarconettiMarco , I hadn't realised the category needs to be setup manually first. In that case if I need to create an event (and categorize it) each time a user makes a request is there a way to create the category and then categorize the event dynamically without having created it in the user's outlook first? Since it is not practical to do this for all of the possible users manually ahead of time. For example I am wondering if there is a step that could be added into the flow before creating the event that could do this, and the HTTP could placed after the event creation, if that makes sense.

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TepTep 15 on at

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Hi @MarconettiMarco

Is it possible to have 2 category in 1 event using flow? If yes, how?

Thank you so much!

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VictorIvanidze 13,081 on at

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hi @TepTep,

in the request body categories is an array.
So just set them this way:
"categories":["Red Category","Blue Category"]

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TepTep 15 on at

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How about if I'm running multiple flow with various condition based on the following:

1. Number of Attendees
2. External Organizer
3. Through keyword

Lets say I have an event that will fall in 2 categories based on the above conditions.
Since based on my experience the action "Send HTTP request" will just overwrite the categories.

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