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Power Platform Community / Forums / Power Automate / To send me an email no...
Power Automate
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To send me an email notification ASAP when a file is created in OneDrive Business, how to create Flow? purpose is be notified sooner than email with file attachment?

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Posted on by 137

My flow in barest form (shown below) ran in mere 0.6 seconds but email didn't arrive until 2 minutes later; the timing did not change with

  1. different time of the day
  2. whether email notification contains File information such as File Name and Path

When compared to much shorter (27 seconds) time, (email from my personal email account), IMHO, my Outlook 365 Business is not causing the 94 seconds (arrival time from Flow); shouldn't Microsoft Power Flow Outlook Business be faster than personal Apple Mail?

 

I created this Flow to improve the situation co-workers come to my desk to ask me perform a task of which input is email attachment, but I am unprepared because his/her email has not arrived, and I keep pressing Outlook Update key while my co-worker waits; I am hoping Flow can notify me and I can prepare before he/she come to my desk.

 

However, please correct me if wrong, Flow cannot be relied on to get notified sooner. In other words, email with file attachment arrived in less time than said Flow which has no attachment. If there is no certainty notification arrive sooner than email with file attachment, there is no sense relying on Flow for notification when speed is primary concern; (get notified after his/her email arrive)

 

How to improve 94.6 seconds (2 minutes + 0.6 seconds - 27 seconds) by Outlook 365 Business?

Is there alternative ?

Kind Regards

 

when file is created in OneDrive, notify ASAP.png

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I have the same question (0)
  • Nived_Nambiar Profile Picture
    18,129 Super User 2025 Season 2 on at

    Hi @SunnySchindler 

     

    I think this may be issue with receiver side regarding mail arrival. As power automate has already send a request to send the email. 

     

    Nived_Nambiar_0-1681715664713.png

     

  • VictorIvanidze Profile Picture
    13,073 on at

    Try to use "Send an email (V2)" action instead of "Send me an email notification" one.

  • SunnySchindler Profile Picture
    137 on at

    Thanks, VictorIvanidze for free support and website with Templates. 

    your suggestion, "Send an email (V2)" is indeed faster than "Send me an email notification"; however, I still have further questions prioritized as follows:

    1. Sending Email with Attachment is still quicker than Upload-to-One-Drive-with-Flow-Notification; this defeats the purpose of this Flow.
    2. "Send me an email notification" is preferrable when I still need Outlook Rule to act on email sent by this Flow; Outlook Rule is simpler to create when Sender is "Microsoft Power Automate" not my email address?
    3. Is it because "Microsoft Power Automate" is an External contact that "Send me an email notification" arrive later?

    Can any of the above be improved?

    Kind Regards

    File Upload Notify.gif

  • SunnySchindler Profile Picture
    137 on at

    Thanks, my further questions assuming Outlook 365 priorities internal email ahead of external email:

    1. why didn't "Microsoft Power Automate" arrive sooner than personal email?
    2. Does it take more time to Send Email by "Microsoft Power Automate" VS Internal Email?
  • Nived_Nambiar Profile Picture
    18,129 Super User 2025 Season 2 on at

    Hi @SunnySchindler 

     

    Since send email notiifcation sends email from microsoft side, not from your domain email, so there would be a delay when sending email to your mailbox  as it is considered as external email ID 

     

     

  • VictorIvanidze Profile Picture
    13,073 on at

    >why didn't "Microsoft Power Automate" arrive sooner than personal email?

    Please rephrase. What do you mean?

  • SunnySchindler Profile Picture
    137 on at

    Thanks Nived_Nambiar, please correct my understanding if wrong, on "Send Me an Email Notification" 

    • cannot operate within my domain?
    • even in barest form (no File Informations), arrive later than sending File by Email?
  • Nived_Nambiar Profile Picture
    18,129 Super User 2025 Season 2 on at

    Hi @SunnySchindler 

     

    I think we cannot chnage the email id to custom email id.

     

    You can try with outlook action if you want to sent email to yourself 🙂

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