Unanswered

How To Capture Multiple Approvals And Separate Them Into Specific SharePoint Columns

(0) Share

Report

Posted on by CP153319

I am currently creating an Approval Flow which has 13 different approvers (all must approve).

Each of these approvers has a specific job title (Manager A, Manager B, Manager C and so on...).

I have one column set-up in SharePoint to capture the response of each approver named with their job title (13 columns total named "Manager A Response", "Manager B Response", "Manager C Response" and so on...)

What I need to do is capture all the approval responses (Approve/Reject) and comments and then write them back to the SharePoint list into their proper column. In other words, the approval of "Manager A" has to go into the "Manager A" column in SharePoint.

I know that I could take 4 hours and just grind-out 13 separate approval branches but I'm wondering if there is an easy way to do this. What I'd like to do is put all 13 approver Email into one approval and then sort them into their proper SharePoint column after they complete their approvals.

Any ideas?

Thank you.

Categories:

Building flows

I have the same question (0)

All responses (3)

Answers (0)

Ed Gonzales 4,531 Most Valuable Professional on at

Like (0)

Report

@CP153319

Hey there. There are probably a ton of ways to approach this, but the first one that comes to my mind is a separate flow that has a CDS trigger.

All of your approvals are stored in the Common Data Service and tracked with a few entities: Approvals, Approval Requests, and Approval Responses.

If your intent is to capture all of the responses, then I would build a flow with a CDS Trigger "When a record is created" and look at the Approval Responses entity. That will have the beginnings of the information you need (everything stored will be unique ID's rather than display names, but you can use other actions to pretty that up before writing to your SP List).

Is the intent of the SP list to report on approvals? Qty, duration, etc? If so, you might be able to just report directly off of those CDS entities. Depends on the intent of the flow, right?

Either way, keep us posted.

-Ed

If you liked this reply, please give it a thumbs up! If this reply has answered your question or resolved your challenge, please consider marking it as a Solution. This helps other users find it more easily via search.

Was this reply helpful? Yes No
CP153319 on at

Like (0)

Report

We do not use the CDS at my company - License are too expensive (so "they" say).

Any other ideas are appreciated.

Was this reply helpful? Yes No
farihidayat18 2 on at

Like (0)

Report

hello, could we continue this inquiry? @CP153319 could you share the another "4 hours" way to do that? cause i new on this field and has same case ( although not until 13 approver)

Was this reply helpful? Yes No